Payroll Manager

Overview

This role is responsible for end-to-end administration of the organization’s payroll function. The Payroll Manager serves as the primary owner of all payroll processes, ensuring accurate, compliant, and timely compensation for all employees while maintaining the integrity of payroll data and driving continuous process improvements. The position operates at the intersection of Finance, HR, and Compliance, partnering cross-functionally to align payroll practices with organizational goals and regulatory requirements.

Estimated Start Date: 11/2/2026

Responsibilities

• Own and execute full-cycle payroll processing for all employee types (salaried, hourly, contractors) using the organization’s payroll module, ensuring on-time and accurate disbursements
• Review and reconcile pre-payroll reports before each run and investigate/resolve discrepancies prior to submission
• Process off-cycle payrolls, manual checks, and retroactive adjustments as needed
• Manage final pay calculations for terminated employees in compliance with applicable state law timelines
• Serve as the first point of contact for employee payroll inquiries, including pay stubs, direct deposit, tax withholding, corrections, and guidance through self-service payroll system features (pay stub access, W-4 updates, direct deposit setup)
• Manage tax filings and remittances, including quarterly 941s, annual W-2s, 1099s, and any state/local equivalents
• Configure automated payroll workflows and approval chains to minimize manual intervention and reduce error risk
• Participate in HR and Finance system projects, including implementations, upgrades, and cross-functional initiatives
• Document payroll processes, procedures, and internal controls to support consistency and business continuity
• Coordinate with HR/Benefits to ensure accurate and timely payroll deductions for medical, dental, vision, 401(k), HSA/FSA, and other voluntary benefits
• Provide payroll data to support budgeting, forecasting, accounting, and financial planning activities

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or related field
• 2-5 years of progressive payroll management experience
• Experience processing payroll for 200+ employees across multiple states, including required experience with California and Illinois payroll
• Prior experience in a standalone or lead payroll role preferred
• Minimum 2 years of direct, hands-on experience administering payroll in Rippling (or similar small workforce management platform), including system configuration, pay group management, tax settings, and workflow automation
• Experience with additional platforms (ADP, Paylocity, Workday, etc.) is a plus, including payroll system implementation, transition, and system training for employees
• Advanced skills for payroll reconciliation, VLOOKUP/pivot tables, and data analysis
• Understanding of how Rippling connects with benefits carriers, time & attendance systems, and GL platforms

Preferred Qualifications

• CPP (Certified Payroll Professional) designation preferred
• FPC (Fundamental Payroll Certification) considered

Compensation & Benefits

Base Salary Range: $100,000-$132,000

• Target annual bonus: 10%
• May be eligible for additional incentive compensation, as applicable
• Final compensation will be determined based on qualifications, skills, experience, education, certifications, geographical location, and business needs

Benefits package (includes):

• Medical, dental, and vision insurance
• Paid parental leave
• Short and long term disability coverage
• Life insurance
• Flexible spending accounts
• 401(k) savings plan with a match
• Paid time off
• Company-paid holidays

Location

Remote. Candidates based in Central and Eastern time zones preferred; candidates located elsewhere will also be considered.

Essential Functions & Physical Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Team members in this role may be expected to:

• Work in healthcare, administrative, community, or remote environments, depending on role needs
• Communicate effectively with participants, caregivers, team members, and other stakeholders in person, by phone, and through electronic systems
• Remain stationary and/or move about for extended periods, consistent with job duties
• Operate standard office equipment and/or clinical tools (e.g., computers, phones, medical devices, documentation systems)
• Travel between work sites or community locations as needed
• Follow safety procedures, infection control protocols, and use personal protective equipment (PPE) when required
• Perform tasks that may involve bending, reaching, lifting, or assisting participants, depending on role responsibilities
• Lift, carry, push, or pull supplies, equipment, or materials typically up to 25–50 pounds, with assistance or mechanical aids as appropriate

Employment Terms

Employment is at-will. Either the employee or the employer may terminate the employment relationship at any time, with or without cause, and with or without notice, subject to applicable law.

Because this is a remote position, employment will be governed by the laws applicable to the employee’s work location, and applicable legal requirements will be followed.

Vaccination Policy (including COVID-19)

To help maintain a safe environment for participants and team members, vaccination and infection control policies may apply based on role and work location.

• For COVID-19 and influenza, team members working in a participant care setting are required to provide either proof of vaccination or a signed declination form and comply with applicable masking requirements while in a care setting to the extent permitted by law in the applicable jurisdiction.
• Reasonable accommodation requests will be considered based on an applicant’s disability, medical condition, or sincerely held religious belief, practice, or observance in accordance with applicable law.
• As a condition of employment, team members are expected to comply with applicable infection control protocols, PPE requirements, and vaccination requirements associated with their role and work location, to the extent required by law and as permitted in the applicable jurisdiction.

Equal Opportunity

The organization is an Equal Opportunity Employer committed to the principles of equal opportunity and inclusion. Employment decisions are based on qualifications, merit, and business needs, and the organization provides reasonable accommodations in accordance with applicable law.

E-Verify

The organization participates in E-Verify and will provide the federal government with information from Form I-9 to confirm authorization to work in the United States.

Scam Prevention

Applications should be submitted only through the organization’s official channels. The organization will not ask applicants to pay fees, purchase equipment, or provide sensitive financial information as part of the recruiting or hiring process.