Payroll Specialist

Overview

This role involves processing accurate and timely biweekly payroll for multiple entities and state jurisdictions, managing approximately 20,000 locum clinician hours and travel expenses.

Responsibilities

• Calculate locum provider compensation according to approved contracts and compensation agreements
• Gather, review, and validate supporting documentation for provider hours, travel expenses, and billing invoices
• Prepare and support accurate invoices for third-party clients ensuring complete and compliant documentation
• Process biweekly payroll accurately and on time for multiple entities and state jurisdictions
• Compile and process data from timesheets/hours for all employees
• Manually calculate time records as necessary or upload interface files
• Enter W-4 and banking information into the payroll system
• Review payroll register for accuracy and correct errors
• Audit changes affecting payroll data
• Provide research and customer service to employees regarding payroll inquiries
• Issue manual checks, stop payments, initiate ACH retrievals, and process void checks as necessary
• Prepare and submit new hire information to the state
• Calculate disposable income for garnishments, set up garnishments in the system, prepare check requests for accounts payable, and respond to garnishment inquiries
• Assist with preparing schedules for ACH and Positive Pay totals for bank confirmation
• Assist with preparing payroll reports for schedule comparisons of tax debits
• Prepare periodic reports of earnings, taxes, and deductions
• Manage eLabor system tasks including setting up new employees, resetting passwords, updating department changes, responding to employee and supervisor inquiries, and providing training
• Prepare documentation for internal and external auditors
• Research general ledger questions related to labor distribution
• Perform clerical duties such as answering phones, opening correspondence, preparing folders, maintaining offsite document bank, and other duties as assigned

Requirements

• Good organizational skills
• Ability to communicate and work well in a team environment
• Ability to meet established production and quality goals/metrics
• Timely follow-up on open items
• Effective daily prioritization of work

Education and Experience

• Associate's Degree preferred
• High School Diploma or GED with 2 or more years of related payroll experience at a company with 1,000 or more employees

Compensation and Benefits

• Competitive salary
• Comprehensive benefits package including medical, dental, vision, life insurance, disability, healthcare FSAs, dependent care FSAs, limited healthcare FSAs, transportation and parking FSAs, and HSAs
• Paid time off accrual ranging from 20 to 25 days per calendar year depending on position
• Nine observed holidays
• Paid family leave
• Benefits eligibility from day one

Location

• United States

Additional Information

• This is a full-time, non-exempt staff position
• Employment eligibility will be verified through E-Verify
• Equal Opportunity Employer