Payroll Specialist

Overview

This organization is seeking a Payroll Specialist to take ownership of the end-to-end payroll cycle. The role partners closely with Human Resources and Finance in a trusted, visible position that emphasizes accuracy, confidentiality, and a consistent employee experience.

The Payroll Specialist will process payroll for hourly and salaried employees across multiple states, ensuring employees are paid accurately and on schedule.

Compensation: $29 to $33 per hour.

Responsibilities

• Process multi-state payroll accurately and on schedule for hourly and salaried employees.
• Review and audit timekeeping records, including regular hours, overtime, paid time off, and shift differentials; follow up on missing or inconsistent information.
• Administer payroll-related garnishments, deductions, benefit elections, and 401(k) contributions while maintaining accurate supporting records.
• Reconcile payroll registers and prepare payroll journal entries for the general ledger.
• Maintain compliance with applicable federal, state, and local wage and hour requirements.
• Prepare and reconcile quarterly and annual payroll filings, including W-2s.
• Respond to employee questions about pay, deductions, and payroll records, resolving discrepancies with professionalism and appropriate confidentiality.
• Support internal and external audits, workers’ compensation reporting, and payroll documentation requests.
• Work with Human Resources and Finance to address process questions and contribute to payroll system improvements, data quality, and efficient procedures.

Requirements

• At least three (3) years of hands-on payroll processing experience, including experience supporting payroll in multiple states.
• Working knowledge of federal and state wage and hour requirements.
• Familiarity with payroll platforms such as ADP, Paylocity, or UKG.
• Strong Excel skills for reviewing data, reconciling information, and supporting accurate reporting.
• Ability to handle sensitive employee and company information with discretion.
• Strong organization and reliability; able to manage recurring deadlines, identify inconsistencies, communicate clearly, and follow through on questions or issues.
• High school diploma required.

Preferred Qualifications

• Associate or bachelor’s degree.

Compensation & Benefits

• $29 to $33 per hour.
• Stable work environment with consistent organizational growth and no history of layoffs.
• Predictable schedule outside payroll processing days.
• High-visibility role alongside HR and Finance leadership, with potential to grow toward a Payroll Lead or Payroll Manager position as the organization expands.

Location

• Not specified in the provided description.

Equal Opportunity

Equal Opportunity employer. All qualified applicants receive consideration without regard to protected characteristics under applicable law. Harassment is prohibited based on protected characteristics, and employment practices comply with applicable federal, state, and local employment laws, including laws concerning unemployment status and criminal history. Where required, background checks are conducted with candidate authorization and in accordance with applicable law.