Payroll Specialist – Remote

Overview

A fast-growing national healthcare organization is seeking a detail-oriented and experienced Payroll Specialist to support accurate and timely payroll processing for over 400 employees across multiple entities and pay groups. This fully remote, full-time role offers a salary range of $75,000–$95,000 annually, depending on location, skills, experience, and education.

Responsibilities

• Process payroll accurately and on schedule for 400+ employees.
• Respond promptly and professionally to employee payroll inquiries.
• Manage payroll transactions including new hires, terminations, pay rate changes, and promotions.
• Conduct payroll audits to identify and resolve discrepancies before finalizing payroll.
• Administer wage garnishments, tax levies, benefit deductions, and other withholdings.
• Reconcile payroll reports and maintain accurate payroll records.
• Support quarter-end and year-end payroll activities, including tax reporting and audits.
• Prepare payroll reports and maintain documentation in compliance with company policies.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Collaborate closely with Human Resources, Finance, Benefits, and Accounting to ensure accurate employee data and payroll processing.
• Assist with payroll process improvements and support system enhancements to increase efficiency and accuracy.
• Maintain strict confidentiality of employee payroll information.

Requirements

• Minimum of 3 years of payroll processing experience or similar payroll-focused role.
• Experience processing payroll for a mid-sized organization.
• Strong knowledge of payroll regulations, tax withholdings, garnishments, and compliance.
• Experience with payroll systems and HRIS platforms; experience with Rippling is preferred.
• Advanced proficiency in Google Suite products, especially Google Sheets.
• Exceptional attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Excellent communication and customer service skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• CPP (Certified Payroll Professional) or FPC (Fundamentals in Payroll Certification) is a plus but not required.
• Continuous learner with a growth mindset.

Equipment Requirements

Candidates must have prior to start:

• Reliable personal laptop or desktop computer
• Quality headset for virtual meetings and calls
• High-speed internet connection

Compensation & Benefits

• Competitive salary: $75,000–$95,000 annually, based on experience and qualifications.
• Medical, dental, and vision insurance options.
• Paid time off (PTO) and observed company holidays.
• Ongoing professional development and career growth opportunities.

Work Environment

This is a fully remote position operating in a fast-paced, high-growth healthcare environment. The role requires close collaboration with Human Resources, Finance, Benefits, and Accounting teams while maintaining strict payroll deadlines and confidentiality.

Success Metrics

Core competencies include payroll administration, compliance, attention to detail, accuracy, problem solving, confidentiality, time management, process improvement, customer service, and cross-functional collaboration.

Key performance indicators:

• Payroll accuracy rate
• On-time payroll processing
• Payroll error rate
• Payroll audit results
• Employee payroll inquiry resolution time
• Compliance with payroll regulations
• Timely processing of new hires, terminations, and pay changes
• Successful quarter-end and year-end payroll completion
• Employee satisfaction with payroll support

Location

Fully remote position.

Additional Information

Employment is contingent upon successful completion of a pre-employment background check, which may include verification of employment and criminal history where permitted by law.

The organization is an equal opportunity employer committed to creating an inclusive workplace where all employees are respected, valued, and empowered to succeed.