Payroll Specialist

Overview

This part-time, remote Payroll Specialist role involves managing accurate and timely payroll processing for multiple nonprofit clients. The position requires approximately 20 hours per week, with a preferred schedule of 9:00 a.m. to 1:00 p.m. Pacific Time, Monday through Friday. Candidates must reside in one of the following states: AZ, CA, CO, FL, GA, IL, MT, NC, NJ, NV, TN, or VA.

Responsibilities

• Process bi-weekly and semi-monthly payrolls accurately and in compliance with federal, state, and local laws.
• Manage multiple payroll deadlines and workflows to ensure timely submissions.
• Collect, review, and process timecards, approvals, payroll changes, manual checks, final pay, and severance payments according to state law.
• Administer time and attendance processes and coordinate data flow with payroll systems.
• Reconcile payroll before transmission, validate final reports, and ensure reporting accuracy.
• Apply appropriate tax treatment to employer-paid benefits, special payouts, and garnishments.
• Troubleshoot payroll and HRIS issues and coordinate with software providers as needed.
• Support employee onboarding documentation, benefits enrollments, year-end reporting, and ad hoc operational reporting.
• Maintain accurate updates in project management tools and participate in team communications and meetings.
• Uphold strict confidentiality in all work aspects.

Requirements

Qualifications

• Associate degree in a related field required.
• Minimum of 3 years payroll processing experience; multi-state payroll experience strongly preferred.
• Strong knowledge of payroll processes, compliance requirements, and applicable regulations.
• Exceptional attention to detail and strong organizational skills.
• Ability to manage competing priorities and work under deadlines.
• Proficient with spreadsheets, formulas, and payroll-related calculations.
• Experience with payroll and HRIS platforms such as ADP, BambooHR, Gusto, isolved, Paychex, Paylocity, and/or Rippling preferred.
• Proficiency in Microsoft Office and ability to quickly learn new systems.
• Clear and professional verbal and written communication skills.
• Positive, resourceful, and solution-oriented approach; ability to work independently and seek support when needed.
• Comfortable supporting small organizations with limited internal HR resources.
• Dependable, punctual, and effective in time and project management.
• Familiarity with nonprofit payroll practices or willingness to learn; experience with religious organizations or nonprofits is a plus.

Additional Expectations

• Maintain accurate action-item updates in project management tools and complete timekeeping consistently.
• Stay informed about organizational updates through communication tools.
• Maintain a professional development plan and review progress quarterly with a supervisor.
• Protect confidentiality in all work aspects.
• Attend and participate in staff and team meetings as requested.
• Perform other duties as assigned.

Physical Requirements

• Ability to read, write, communicate, and perform routine calculations.
• Extended periods of sitting, standing, and typing.
• Repetitive hand, arm, and finger movements.
• Occasional lifting of up to 25 lbs.

Work Location and Technology

• Fully remote position with occasional travel possible.
• Requires a dedicated, distraction-free workspace with privacy for confidential work.
• Reliable internet access and ability to work effectively in a remote environment.

Employment Details

• Classification: Part-time, non-exempt (approximately 20 hours per week).
• Reports to Payroll Supervisor.
• Employment is at-will in certain states; applicable notice will be provided in the offer letter.
• This role includes an internet allowance.