Payroll Specialist

Overview

This role involves payroll processing duties including expatriate shadow payroll and maintaining records for taxable employee benefits related to long-term project assignments. The position requires ensuring cross-border tax compliance for ExPat/InPat employees and tracking records for Resident/Non-Resident Alien and VISA employees. Responsibilities also include multi-jurisdictional state, unemployment, and workers compensation tax compliance, responding to notices and correspondence from tax authorities, and prevailing wage compliance such as calculating employee pay adjustments, tracking assignments, and filing reports with state authorities.

Additional duties include preparing various payroll reports, performing payroll audits, resolving payroll adjustments and problems, preparing payroll-related account reconciliations, and assisting the Payroll Manager with special projects. The role requires conformity with all regulations, policies, work procedures, and instructions.

Responsibilities

• Process payroll including expatriate shadow payroll
• Track and maintain records for taxable employee benefits related to long-term project assignments
• Ensure cross-border tax compliance for ExPat/InPat employees
• Track and maintain records for Resident/Non-Resident Alien and VISA employees
• Manage multi-jurisdictional state, unemployment, and workers compensation tax compliance
• Respond to notices and correspondence from tax authorities
• Ensure prevailing wage compliance, calculate pay adjustments, track assignments, and file reports with state authorities
• Prepare payroll reports and conduct payroll audits
• Resolve payroll adjustments and issues
• Prepare payroll-related account reconciliations
• Assist Payroll Manager with special projects
• Adhere to all relevant regulations, policies, and procedures

Qualifications

• High School Diploma or equivalent
• 3 to 5 years of experience related to accounting and payroll procedures
• 5 to 8 years of multi-state payroll experience
• 3 to 5 years of experience processing payroll for Canadian employees
• 3 to 5 years of experience with cross-border ExPat/InPat payroll tax matters and shadow payroll
• Knowledge of US Federal and State tax laws related to payroll
• Knowledge of Canadian Federal and Provincial tax laws related to payroll
• Strong verbal and written communication skills
• Ability to maintain confidential information
• Detail-oriented and organized with strong time management skills
• Intermediate to advanced Excel skills
• Team player with ability to work independently

Preferred Qualifications

• Bachelor’s degree
• Previous experience with ADP WorkforceNow and/or ADP TeamPay

Compensation & Benefits

• Hourly pay range: $27.00 to $29.00
• Pay within the range depends on education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and organizational needs
• Comprehensive benefits package including paid time off, holidays, health insurance, pre-tax savings accounts for healthcare, dependent care, and commuter expenses
• Disability and life insurance options for employees and dependents
• Additional support services such as caregiver support, travel assistance, counseling, discount programs, and lifestyle reimbursement account
• Potential additional compensation including 401(k) company matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees
• Flexible work arrangements may be available
• Eligibility for benefits varies based on employment status

Location

Not specified in the original description.