Payroll Tax Analyst

Overview

The organization is seeking a Payroll Tax Analyst to serve as a subject-matter expert on payroll tax across a growing, multi-client payroll operation. This role is responsible for ensuring the accuracy and compliance of federal, state, and local payroll withholding and unemployment taxes. Duties include registering new tax accounts, auditing and reconciling tax records with payroll vendors (ADP, Paylocity, and Rippling), resolving agency notices, and filing amendments.

Responsibilities

Payroll Tax Subject-Matter Expertise

• Provide subject-matter expertise on payroll tax calculation rules, tax reporting, and tax form filing for federal, state, and local withholding and unemployment taxes.
• Research federal, state, and local payroll tax laws, rates, and requirements, and translate findings into correct, compliant processing for clients.
• Partner with the Payroll Services Manager on tax-related matters and advise the team on complex, multi-state situations.

Tax Account Setup and Agency Management

• Register new federal, state, and local payroll tax accounts for clients as needed, and keep account details current.
• Resolve agency tax notices promptly and completely, serving as the point of contact with taxing agencies and payroll vendors.

Compliance, Audits, and Amendments

• Use payroll technologies to audit, reconcile, and maintain payroll tax records against established standards, including quarter-end and year-end reconciliation.
• Work with federal, state, and local tax agencies as needed to process amended returns and submit payments.

Client and Team Partnership

• Build strong, trusting relationships with clients and colleagues based on accuracy, responsiveness, and consistent results.
• Communicate clearly and maintain clean, well-documented records of every registration, filing, and adjustment.

Cross-Training and Payroll Support

• Cross-train on payroll processing and support the broader Payroll Services team as needed.

Requirements

Required Qualifications

• 3 to 5 years of payroll and payroll tax experience, including multi-state payroll and tax processing on a payroll services platform.
• Experience researching federal, state, and local payroll tax laws, processes, and policies to verify compliance.
• Strong analytical, problem-solving, and customer-service skills, with high attention to detail.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Excellent communication, organizational, and time-management skills.
• Commitment to quality work and a strong desire to excel.

Preferred Qualifications

• Degree in accounting or a related field.
• Current FPC or CPP certification.
• Ability to coordinate with payroll resources across global markets.
• Knowledge of payroll tax processing through ADP Workforce Now, Paylocity and/or Rippling.

Compensation & Benefits

Not specified in the provided description.

Location

Not specified in the provided description.