Payroll Tax Specialist

Overview

The Payroll Tax Specialist is responsible for payroll tax reporting, remittance, and compliance activities across multiple jurisdictions, supporting high-volume and complex payroll operations in the United States and Canada. This role ensures adherence to evolving regulatory requirements and collaborates cross-functionally with Payroll, Finance, Human Resources, external vendors, and agencies to manage compliance risk and support efficient payroll operations.

Responsibilities

• Manage accurate and timely payroll tax filing, reporting, and remittance across multiple jurisdictions.
• Oversee vendor performance for payroll tax services, including managing relationships with external providers and leading payroll tax research and issue resolution.
• Ensure compliance with federal, state, local, and provincial payroll tax requirements in a complex, high-volume environment.
• Research and resolve payroll tax notices, discrepancies, amendments, and agency inquiries with high accuracy and attention to detail.
• Review and maintain payroll tax setup in systems such as Workday and ADP Smart Compliance to support accurate withholding, reporting, and system configuration.
• Support quarterly and year-end payroll tax activities, including reconciliations and required tax filings.
• Monitor payroll tax law and regulatory changes and assist with implementing updates to processes and systems.
• Collaborate closely with Payroll, HR, Finance, vendors, and tax agencies to resolve issues and support smooth payroll tax operations.
• Assist with audits by preparing reconciliations, documentation, and payroll tax analysis.
• Identify opportunities to improve processes, strengthen controls, and enhance employee experience.
• Provide responsive support for employee and stakeholder payroll tax questions while delivering excellent customer service.

Requirements

• Bachelor’s Degree from an accredited college or university, or a high school diploma/GED with a minimum of 4 years of payroll experience.

Preferred Qualifications

• Specialized expertise with payroll systems; Workday payroll experience is strongly preferred.
• At least 5 years of experience working with external payroll vendors.

Compensation & Benefits

• Base pay range: $78,000 - $97,000, with specific pay influenced by experience, education, and skill set.
• Eligibility for an annual discretionary bonus based on a percentage of base salary or commission based on plan.
• Comprehensive benefits including medical, dental, vision, and prescription drug coverage.
• Access to health coaching and an Employee Assistance Program offering confidential assessment, counseling, and referral services.
• Retirement benefits including a 401(k) savings plan with company matching and retirement contributions.
• Additional benefits such as tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time off for vacation or illness.

Location

• This is a remote position.

Additional Information

• Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.
• Employment is contingent upon legal authorization to work in the United States and successful completion of a drug screen where applicable.
• Employees may be subject to random and reasonable-suspicion drug and alcohol testing.
• Relocation assistance is not provided for this position.