Plan Administrator

Overview

This role involves supporting complex retirement plan administration projects with strong technical expertise. The Plan Administrator will have the knowledge and experience to perform full plan administration work, while also contributing to the Special Projects team through technical research, analysis, and guidance for internal and external stakeholders.

The position supports clients and prospective clients in navigating complex compliance challenges, resolving difficult plan issues, and helping protect the long-term health of retirement plans.

Responsibilities

Plan Administration & Compliance

• Provide technical compliance tasks for multiple clients, including DB/DC/H&W 5500 preparation and corrective calculations
• Perform non-discrimination and compliance testing, including ADP/ACP, 410(b) coverage, top-heavy, 415 annual addition limit, 401(a)(4) cross-testing, and other required measurements
• Calculate and allocate employer contributions
• Assist clients with corrections through various governmental programs
• Reconcile payroll contributions and employee census to determine whether prior activity aligns with prior instructions and determine current year plan eligibility
• Reconcile trust assets and contributions by interpreting trust financial statements to resolve discrepancies
• Interpret plan document provisions to ensure accurate, compliant administration
• Ensure clients adhere to government filing and regulatory requirements

Government Filings & Regulatory Support

• Complete, review, and provide audit support for Forms 5500, 5330, 8955-SSA, 1099-R, and related schedules
• Review and validate work completed by other plan administrators and support staff to ensure accuracy prior to delivery
• Maintain and expand ERISA compliance and software knowledge in step with evolving regulations and technology platform capabilities

Client & Relationship Management

• Develop effective working relationships with clients, internal teams, external advisors, recordkeepers, and auditors supporting shared client relationships
• Identify and present opportunities for new business development

Analysis & Communication

• Review, analyze, and summarize plan data in clear, succinct written communication to support advisors, Consultants, and fellow Plan Administrators
• Serve as a technical resource for research and plan analysis projects for internal and external clients

Professional Development

• Comply with continuing education requirements and pursue ongoing credentialing
• Participate in professional organizations and independent study to stay current on ERISA and industry developments
• Integrate new knowledge and skills into daily work and share insights with colleagues as appropriate

Requirements

Education

• Bachelor’s degree in business administration, business analytics, mathematical economics, finance, or a related field
• High school diploma required
• Equivalent professional experience will be considered in lieu of a degree

Experience

• 1–3 years of directly related experience in retirement plan administration and consulting

Preferred Credentialing

• ASPPA: Qualified 401(k) Administrator (QKA), Qualified Plan Specialist (QKS), Qualified 401(k) Consultant (QKC), and/or Qualified Pension Administrator (QPA)
• NIPA: Accredited 401(k) Specialist (AKS), Accredited Pension Administrator (APA), and/or Accredited Pension Representative (APR)
• IRS Enrolled Retirement Plan Agent (ERPA)
• NAPA: Certified Plan Fiduciary Advisor (CPFA) and/or Qualified Plan Financial Consultant (QPFC)

Technical Skills

• Experience with Stax.ai, FT William, and PensionPro strongly preferred; familiarity with ASC a plus
• Strong working knowledge of Microsoft Excel, Outlook, and Teams
• High degree of technical and legal knowledge, including familiarity with the Internal Revenue Code and ERISA as they apply to qualified plans

Core Competencies

• Communication: effective oral, written, and interpersonal skills; communicates clearly and interactively with team members and support staff
• Judgment & problem-solving: proven organizational and problem-solving skills with sound judgment on plan design and compliance matters
• Client service: demonstrated ability to deliver quality customer service while managing multiple tasks with a high degree of accuracy
• Ownership: sense of urgency and commitment to timely, high-quality project completion balanced with attention to detail and confidentiality
• Collaboration: ability to work independently and within a team, bringing a positive, proactive, entrepreneurial mindset

Compensation & Benefits

• Base salary range: $72,000 – $88,000
• Base salary offered will be determined based on experience, credentials, education, certifications, skill level required for the position, scope of the position, and geographic location
• Actual base salary offered will be determined on a case-by-case basis
• Position may be eligible for performance-based incentives in addition to base salary
• Benefits include PTO & paid holidays, 401(k) with match, exclusive discount programs, and health & wellness programs

Location

• United States, Canada, and the United Kingdom