Portfolio Operations Specialist

Overview

This role supports portfolio reporting, account data integrity, reconciliation processes, and operational oversight across multiple custodial platforms. You will collaborate with Portfolio Consultants, Wealth Management teams, Portfolio Management Groups, Compliance, Advisors, and technology partners to ensure accurate client reporting and timely resolution of operational exceptions.

The ideal candidate brings strong analytical skills, attention to detail, and the ability to manage complex data across multiple systems while maintaining high standards of accuracy and client service.

Responsibilities

• Investigate, analyze, and resolve cost basis and performance reporting discrepancies across portfolio accounting and reporting platforms.
• Perform daily account reviews and reconciliations to ensure the accuracy and completeness of trading activity, positions, and reporting data in alignment with custodial records and reporting systems.
• Conduct proactive portfolio audits and quality control reviews to maintain compliance with reporting standards, policies, and data governance practices.
• Review and analyze corporate actions to assess downstream impacts on portfolio holdings, trading activity, reporting accuracy, and account-specific investment restrictions.
• Generate, validate, and troubleshoot quarterly client reporting deliverables, ensuring timely production and resolution of reporting exceptions and data integrity issues.
• Partner with Portfolio Operations, Compliance, Technology, and custodial partners to identify root causes of reporting discrepancies and implement sustainable process improvements.
• Monitor and resolve reporting exceptions, escalating issues as appropriate and documenting findings to support operational transparency and audit readiness.
• Enhance reporting processes, reconciliation procedures, and data quality controls to improve accuracy, efficiency, and scalability.
• Work with client service teams to resolve issues on third-party systems.
• Troubleshoot issues using creativity and latitude.
• Perform other duties as assigned.

Requirements

• High school diploma required.
• Bachelor’s degree from an accredited institution strongly preferred (preferably Business, Economics, Accounting or Finance related).
• At least 1 year of experience in a professional investment management environment preferred.
• Excellent communication skills with the ability to prioritize, multi-task, and troubleshoot.
• Experience with Envestnet systems helpful.
• Experience with Orion Advisor Solutions preferred.
• Experience with Salesforce, Microsoft Excel, and Microsoft Access helpful.

Work Schedule

• Monday through Friday, 8:00AM – 5:00PM.

Working Conditions

• Professional office environment, daytime hours.
• Work is performed indoors at an assigned workstation; standing and sitting required.
• No heavy lifting over 10 lbs.

Compensation & Benefits

Base Pay Range: $25 - $29 USD

Incentive compensation: This position is also eligible to earn incentive compensation through an incentive compensation program.

Actual base pay within the range will be based on factors including geographic location, relevant experience, education, skills, and licenses/certifications.

Benefits include:

• Company-paid Basic Life & AD&D insurance
• Company-paid Short-Term and Long-Term Disability insurance
• Supplemental Life & AD&D; Short-Term Disability; Accident; Critical Illness; and Hospital Indemnity insurance
• Three Cigna medical plan offerings: two High Deductible Health Plans and one Traditional Co-Pay medical plan
• Kaiser Medical plans available in California
• Health Savings Account (HSA) with company contributions if enrolled in an HDHP
• Two dental plans
• Vision insurance plan
• Dependent Care Savings Account for child and dependent care
• 14 company-paid holidays, including a full week off at Thanksgiving
• Paid time off program for vacation and sick days
• Employee Assistance Plan
• Family Medical Leave
• Paid Parental Leave (8 weeks)
• Maternity benefits utilizing company-paid STD, any supplemental STD, plus Parental Leave (8 weeks)
• Adoption Assistance Reimbursement Program
• Company-paid concierge services for caregiving and life’s challenges
• 401(k) retirement plan with Traditional and Roth plans, plus per pay period match and an after-tax option
• Pet insurance
• Personalized financial planning and guidance offered at preferred employee pricing

Application Deadline

Initial application deadline: 10/15/2026. Applications submitted after this date may still be considered on a rolling basis until the position/program is filled.

Equal Opportunity

Equal opportunity employer. Participates in E-Verify and complies with federal employment eligibility verification requirements.

Additional Notes

• This posting is not accepting unsolicited resumes from agencies and/or search firms.
• If you need an accommodation during the application or hiring process, submit an accommodation request during the application process.