Reporting & Private Awards Specialist, Great Plains Division

Overview

The organization is seeking a Reporting & Private Awards Specialist to support centralized reporting, award administration, and financial reporting support for the Great Plains Division.

This role supports the Great Plains Division Finance Operations & Enablement Team. Reporting to the Finance Operations & Enablement Director, you will prepare, coordinate, and maintain accurate financial reports for internal stakeholders, donors, private awards, and partner organizations while supporting consistent reporting practices across multiple Pods/BUs.

You will serve as a subject matter resource for financial reporting requirements, ensuring financial data is complete, accurate, timely, and compliant with donor, organizational, and regulatory requirements. Collaboration includes Finance Directors, Finance Managers, Budget & Forecast Specialists, Development staff, and Accounting Specialists.

Responsibilities

Private Award Financial Management & Reporting

• Coordinate financial reporting requirements for private awards, donor-funded projects, and other restricted funding sources.
• Prepare and submit accurate financial reports in accordance with award agreements, donor requirements, and organizational standards.
• Monitor financial activity against approved award budgets and funding restrictions.
• Identify, investigate, and resolve reporting discrepancies or compliance concerns.
• Partner with Development and program staff to support financial stewardship and donor accountability, including notifying staff of needed end-date extensions and monitoring award payments.
• Maintain documentation and audit support files for awarded funds and reporting activities.
• Responsible for closing Private Awards.

Financial Reporting

• Ensure reporting consistency through standardized templates, methodologies, and data definitions.
• Support preparation of internal management reporting, conservation reporting, and external reporting requirements.
• Assist with board, donor, and partner reporting deliverables as assigned.

Process Standardization & Documentation

• Maintain standardized reporting procedures and reporting calendars.
• Develop and update reporting guides, job aids, and process documentation.
• Collaborate across Divisions in the implementation of new reporting tools, dashboards, and process improvements.
• Recommend enhancements that improve report accuracy, efficiency, and user experience.
• Participate in finance process improvement and automation initiatives.

Stakeholder Support & Training

• Respond to reporting and award-related inquiries from Finance Managers, Directors, and program staff.
• Provide guidance regarding reporting requirements, financial data interpretation, and reporting schedules.
• Support training efforts related to reporting tools, templates, and financial stewardship requirements.
• Serve as a resource for questions regarding private award financial reporting processes.

Compliance & Internal Controls

• Ensure financial reports comply with organizational policies, donor requirements, and applicable accounting standards.
• Support audit requests and compliance reviews related to reporting and private awards.
• Maintain appropriate documentation supporting reported financial results.
• Adhere to established internal control and financial governance practices.

Requirements

• Bachelor’s Degree in Finance, Accounting, Business Administration or related field and 3 years’ related experience or equivalent combination.
• Minimum of 2 years of experience using Workday including data entry, reporting, recruiting, and/or other functions.
• Experience with accounting/financial issues and analysis.
• Experience using accounting and financial reporting systems.
• Advanced proficiency in Microsoft Excel and financial reporting applications.
• Ability to manipulate, analyze, and interpret data.
• Technical experience with spreadsheet programs, general ledger reports and financial management tools.
• Experience with GAAP and fund accounting principles, practices and regulations.
• Experience, coursework or other training with U.S. Federal Uniform Guidance, state and local regulations, multilateral and international regulations, and standard contract clauses, as applicable.

Preferred Qualifications

• Multi-lingual skills and/or multi-cultural experience appreciated.
• Experience with donor-funded, grant-funded, or restricted-funding environments.
• Experience supporting external financial reporting requirements.
• Knowledge of non-profit accounting and stewardship practices.
• Experience with financial dashboards, business intelligence tools, or report automation.
• Familiarity with award compliance, budget monitoring, and project accounting.

Compensation & Benefits

• Starting pay range (USA): $53,000 – $83,400.
• Actual pay within the range will be based on factors including location, qualifications, specific skills, and experience.

Benefits include:

• Health care benefits
• Flexible spending accounts
• 401(k) plan with an 8% employer match
• Parental leave
• Accrued paid time off
• Life insurance
• Disability coverage
• Employee assistance program
• Other life and work well-being benefits

Location

Remote position located within the Great Plains Division (Arkansas, Iowa, Minnesota, Missouri, Kansas, Nebraska, North Dakota, South Dakota, Oklahoma, and Texas).

Strong preference for individuals able to support partners in the Central Time zone.

Additional Requirements

• This position requires a valid driver’s license and compliance with the organization’s Auto Safety Program.
• Employment is contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee’s motor vehicle record.
• The successful applicant must meet the requirements of the organization’s background screening process.