Research Accounting Analyst, Office of Sponsored Projects

Overview

The Office of Sponsored Projects (OSP) coordinates externally funded research and sponsored projects. This role provides support to the Post-Award Grant Accounting Team within OSP, with responsibilities centered on accurate billing, reporting, reconciliation, and timely submissions.

This position is scheduled for 40 hours per week, is exempt from FLSA, and is expected to continue. Earliest start date is immediately.

Responsibilities

• Support billing and financial reporting to research sponsors, including account reconciliation.
• Investigate account discrepancies by analyzing historical data, including financial records, invoices, and reports.
• Prepare reconciliations for unbalanced accounts using internal financial systems.
• Monitor sponsor portals and support portal submissions for billing and reporting.
• Communicate portal rejections, payment issues, and related information to the appropriate parties based on portal data.
• Alert Grants Accounting Management of due dates, portal requirements, and other necessary information.
• Provide information and assistance to Post-Award Awards Specialists, campus departments, and sponsors for awarded research projects.
• Set up and update electronic files and account records for audit purposes.
• Assist with special projects and other post-award financial management and reporting duties as assigned by Grants Accounting Management.
• Perform other related functions as assigned.

Requirements

• Bachelor’s degree.
• At least two years of experience in Governmental or commercial accounting.
• Experience in financial reporting and/or invoicing.
• Advanced Excel skills.
• Demonstrated ability to manage multiple priorities, meet deadlines, and work independently in a dynamic environment.
• Strong attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• More than two years of experience related to research or grant administration in higher education or a related environment.
• Experience using UT *DEFINE accounting system, FRMS, and Workday.
• Experience with UT accounting policies and procedures for sponsored projects.

Compensation & Benefits

• Salary Range: $58,000
• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Fully remote

Location

AUSTIN, TX

Working Conditions

• Use of manual dexterity
• Repetitive use of a keyboard at a workstation
• Standard office conditions

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Required Materials

Mark “yes” on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

For applicants who are NOT current university employees or contingent workers: submit the resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Additional required materials (letter of interest, references, etc.) are uploaded in the Application Questions section.

For current university employees and contingent workers: you MUST apply within Workday by searching for Find UT Jobs.

Compliance and Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form and present acceptable, original documents to prove identity and authorization to work in the United States no later than the third day of employment.

E-Verify is used to check work authorization of all new hires effective May 2015.

Equal Opportunity Employer

The employer complies with applicable federal and state laws regarding nondiscrimination and affirmative action.

Pay Transparency

The employer will not discharge or discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant, with limitations for employees who have access to other employees’ compensation information.

Additional Compliance Notes

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). Prospective employees will be notified of the availability of the Annual Security and Fire Safety report.