Research Administration, Pre/Post-Award I - Oxford College of Emory University

Overview

This position manages post-award financial and administrative activities for an assigned portfolio of sponsored grants and contracts.

THIS POSITION IS ON THE OXFORD COLLEGE OF EMORY UNIVERSITY CAMPUS, 36 MILES EAST OF ATLANTA.

Responsibilities

• Establish and maintain award budgets, billing and reporting requirements, and cost-sharing obligations in applicable University systems
• Review and reconcile award expenditures and budgets; identify discrepancies and initiate or coordinate necessary financial corrections and adjustments
• Monitor balances, commitments, award periods, and financial activity throughout the lifecycle of each award
• Develop financial projections and forecasts of anticipated award expenditures and remaining balances
• Analyze spending patterns, budget variances, commitments, and other financial activity to identify potential concerns and support effective management of sponsored funds
• Provide PIs and appropriate leadership with timely financial information and communicate recommended adjustments or actions
• Monitor sponsored award activity for compliance with sponsor terms and conditions, applicable regulations, and University policies and procedures
• Prepare financial reports and supporting documentation required by award terms
• Review payroll distributions and cost-sharing commitments and coordinate necessary adjustments
• Review effort reports and support the effort certification process for assigned awards
• Serve as a primary resource to faculty and principal investigators regarding the financial and administrative management of sponsored awards
• Provide regular updates on expenditures, balances, projections, deadlines, and potential financial or compliance concerns
• Advise PIs regarding administrative requirements and coordinate with appropriate University offices to resolve award-related issues
• Coordinate requests for no-cost extensions, carryover, rebudgeting, changes in scope, and other award modifications in accordance with sponsor guidelines and University requirements
• Facilitate approval of subcontractor invoices and other award-related transactions as applicable
• Coordinate financial closeout, including final reconciliation, resolution of outstanding transactions, verification of financial requirements, and completion of required documentation
• Assist with award transfers as needed
• Maintain accurate award records and prepare financial analyses, reports, correspondence, and other documentation
• Follow standard operating procedures and contribute to effective workflows, internal controls, data integrity, and process improvements
• Collaborate with Finance, central research administration offices, faculty, departmental administrators, and other University partners
• Perform other related responsibilities as required

Knowledge, Skills, and Abilities

Knowledge: Working knowledge of post-award sponsored research administration, grant and contract management principles, budgeting, account reconciliation, financial reporting, and award closeout; understanding of the sponsored award lifecycle; general knowledge of sponsor requirements, institutional policies, financial controls, cost-sharing, effort reporting, and documentation requirements.

Skills: Strong financial analysis, reconciliation, forecasting, problem-solving, and organizational skills; ability to review financial activity, monitor budgets, identify discrepancies and trends, and prepare accurate financial reports and projections; strong written and verbal communication skills; proficiency with Microsoft Office Suite, particularly Excel.

Abilities: Ability to interpret and apply sponsor requirements, University policies, and established procedures; independently manage an assigned portfolio of awards; analyze financial information and identify appropriate actions; communicate complex financial information clearly to faculty and other stakeholders; manage multiple deadlines and priorities; exercise sound judgment; and work effectively across organizational units.

Minimum Qualifications

• Bachelor’s degree OR an equivalent combination of education, training, and experience
• Proficiency with MS Office Suite software

Additional Details

• Tasks related to this position can be performed remotely with only occasional visits to an Emory University location.
• Eastern (EST) time zone business hours may apply.
• Emory reserves the right to change this status with notice to employee.
• Emory does not approve as a primary work location in the following states: NJ, AK, and HI, any U.S. Territories or outside of the United States.

Compensation & Benefits

• Not specified in the provided job description.

Equal Employment Opportunity

The organization is an equal opportunity employer and provides consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. The organization does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination.

The organization complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans’ Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Reasonable accommodations are available upon request for qualified individuals with disabilities.