Senior AP Specialist

Overview

The organization is hiring a Senior AP Specialist to join the finance team. This role provides day-to-day support to business unit customers and vendors through the procure-to-pay process, processes vendor invoices in corporate ERP systems, and supports continuous process improvement.

This position is remote.

Responsibilities

• Address and resolve varied and complex escalated issues.
• Process PO-related and non-PO invoices in a timely manner while ensuring compliance with company policies and customer expectations.
• Coordinate with vendors and relevant internal business unit representatives to resolve discrepancies in a timely and customer-focused manner.
• Ensure timely and accurate invoicing, money due collection, and banking deposits.
• Maintain accurate and complete client files/filing; recommend improvements to invoicing and collection procedures.
• Monitor invoice processing and ensure timely payments.
• Review client documentation to ensure proper system setup and compliance with correct accounting procedures.
• Ensure proper recordkeeping of purchases for tax preparation and periodic audits.
• Train and provide guidance to Accounts Receivable/Payable team members; provide assistance as needed.
• Maintain a process for tracking receipt of data and source documents.
• Monitor and report changes in payment standards.
• Prepare and sort source documents and interpret data for entry.
• Contact source document preparers to resolve questions, inconsistencies, or missing data.
• Perform data entry in the Accounts Payable/Accounts Receivable system from source documents, complete necessary coding, confirm data accuracy, and make corrections as needed.
• Perform other duties and responsibilities as needed or assigned.

Requirements

• 2+ years of experience in Finance, Accounting, and/or AP/AR.
• High School diploma or GED.

Preferred Qualifications

• Associate's degree in Finance, Accounting, Statistics, Economics, Business, Business Administration, or related field.
• Proficient in the MS Office suite.
• Experience using automated financial and accounting systems.
• Strong communication skills (verbal and written).
• Strong attention to detail and organization skills.

Pre-Employment Screening

Pre-employment screening is based on job requirements and industry guidelines and may or may not be required. If required, selected candidates must pass screenings that may include all or a combination of drug, criminal, motor vehicle check, physical requirements, and FMSCA Clearinghouse.

Compensation & Benefits

The organization offers a competitive total rewards package. Compensation includes a base wage and, depending on the position, may include other earnings such as bonus, incentives, and commissions. Actual pay offered will vary based on factors including experience, education, training, specialized skills, certifications, and minimum wage/salary requirements under local law.

Benefits may include:

• Medical, dental, and vision
• Wellness programs
• Life insurance
• Health and dependent care spending accounts
• Paid time off
• 401(k), pension, and profit sharing
• Short- and long-term disability
• Tuition reimbursement and adoption assistance

Eligibility requirements apply for each benefit plan.

Equal Opportunity Statement

The organization is an Equal Opportunity Employer and supports Veterans and individuals with disabilities.