Senior AP Specialist

Overview

This role supports day-to-day business unit customers and vendors through the procure-to-pay process as part of the finance team. Responsibilities include processing vendor invoices in corporate ERP systems in accordance with company policies and standard internal control procedures, resolving escalated issues, and driving process improvement efficiencies.

This position is remote.

Responsibilities

• Address and resolve varied and complex escalated issues.
• Process PO-related invoices and non-PO invoices in a timely manner while ensuring compliance with company policies and customer expectations.
• Work with vendors and the appropriate internal business unit representatives to resolve discrepancies in a timely and customer-focused manner.
• Ensure timely and accurate invoicing, collections of money due, and banking deposits.
• Maintain accurate and complete client files/filing and recommend improvements to invoicing and collection procedures.
• Monitor invoice processing and ensure timely payments.
• Review client documentation to ensure proper system setup and compliance with correct accounting procedures.
• Ensure proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Train and provide guidance to Accounts Receivable/Payable team members; provide assistance as needed.
• Maintain a process for tracking receipt of data and source documents.
• Monitor and report on changes in payment standards.
• Prepare and sort source documents and interpret data to be entered.
• Contact preparers of source documents to resolve questions, inconsistencies, or missing data.
• Enter data in the Accounts Payable/Account Receivable System from source documents, complete necessary coding, confirm accuracy, and make corrections as needed.
• Perform other duties and responsibilities as needed or assigned.

Requirements

• 2+ years of experience in Finance, Accounting, and/or AP/AR
• High School diploma or GED

Preferred Qualifications

• Proficient in MS Office suite
• Experience using automated financial and accounting systems
• Strong communication skills (verbal and written)
• Strong attention to detail and organization skills
• Associate’s degree in Finance, Accounting, Statistics, Economics, Business, Business Administration, or related field

Compensation & Benefits

• Competitive total rewards package. Compensation includes base wage and, depending upon position, may include other earnings such as bonus, incentives, and commissions.
• Actual pay offered will vary based on multiple factors, including experience, education, training, specialized skills and certifications, and minimum wage/salary requirements under local law.
• Benefits may include medical, dental, vision, wellness programs, life insurance, health and dependent care spending accounts, paid time off, 401(k), pension, profit sharing, short- and long-term disability, tuition reimbursement, and adoption assistance (subject to eligibility requirements).

Location

Remote opportunity.

Additional Screening Information

Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings including all or a combination of drug, criminal, motor vehicle check, physical requirements, and FMSCA Clearinghouse.

Equal Opportunity

The employer is an Equal Opportunity Employer/Veterans/Disability.