Senior AR & AP Associate

Overview

This role is primarily responsible for Accounts Payable, Travel and Expense, and Accounts Receivable processes, while also supporting daily accounting operations and month-end close procedures. The position provides functional support to multiple departments, operates with a high degree of independence, takes ownership of assigned workstreams, drives process improvements, and supports audit and project needs as they arise.

Reporting: AR, AP & Cash Manager

Remote work: Remote-based role; candidate is required to be located in the US Central Time Zone or Eastern Time Zone.

Responsibilities

• Manage the AP inbox daily by reviewing and approving supplier invoices, ensuring proper coding, appropriate approval routing, and accurate supplier record maintenance
• Assist with purchase card (p-card) activity and related journal entries, ensuring proper coding and policy compliance
• Assist with Travel and Expense (T&E) activity by reviewing submissions for proper coding and adherence to policy
• Process cash entries and prepare bank reconciliations
• Process customer cash payments and accurately post to customer accounts
• Perform quality assurance activities to review invoice accuracy and ensure timely distribution of customer invoices
• Process customer invoices into third-party billing portals (e.g., Coupa, Ariba)
• Assist with customer cash applications
• Serve as backup for various accounting functions as needed to ensure continuity of operations
• Respond in a timely manner to inquiries from internal stakeholders and external customers or suppliers
• Resolve issues arising from administrative actions or events
• Support financial audit activities by gathering and organizing supporting documentation and liaising with auditors as needed
• Maintain, update, and improve process flow documentation and policies and procedures supporting assigned areas
• Identify inefficiencies and drive process improvement and automation initiatives; document workflows, evaluate controls, and leverage technology to reduce manual effort and drive sustainable change
• Assist with month-end close procedures to ensure assigned tasks are completed accurately and on time
• Perform other duties and special projects as assigned

Requirements / Qualifications

• Understanding of best practices for accounts receivable, accounts payable, travel and expenses, U.S. GAAP, general ledger, and account reconciliations
• Judgment to plan, prioritize, and accomplish goals; proactive and able to think ahead
• Ability to manage multiple concurrent projects, work independently, accept accountability, handle change, set personal standards, and stay focused under pressure
• Effective communication skills, including accurate and timely reporting, presentations, and active listening
• Ability to solve problems and take independent action; seek out new responsibilities and practice self-development
• Ability to maintain extreme confidentiality internally and externally
• Ability to seek to understand problems thoroughly before implementing solutions; ask clarification questions when requirements are ambiguous; adapt quickly to changing requirements
• Demonstrated ability to identify inefficiencies and implement process improvements and automation; ability to document workflows, evaluate controls, and leverage technology to reduce manual effort and drive sustainable change across accounting operations
• Experience supporting internal and/or external audit processes, including familiarity with audit request management and documentation standards
• Flexibility to work overtime during busy periods such as month-end, quarter-end, year-end close, and during audits
• Must be able to participate in virtual meetings with audio and video capability (accommodations available upon request)
• Comfortable working with dual monitors; experience with a dual monitor setup preferred (equipment can be provided for qualified candidates)
• Ability to travel to Tampa Headquarters and other meeting locations occasionally

Education, Work Experience & Certifications

• Bachelor’s degree in Accounting, Finance, Business Management, or other relevant subject area, or equivalent years of experience directly related to the duties and responsibilities specified
• 3 or more years of direct experience related to the duties and responsibilities specified
• Advanced proficiency with Microsoft Excel required
• Workday Financials experience strongly preferred
• Experience supporting a professional services organization a plus
• Experience with a private equity backed organization a plus
• Experience with a middle market organization preferred
• Experience with third-party billing portals (e.g., Ariba, Coupa) a plus

Compensation & Benefits

• Not specified in the provided job description.

Location

• Remote-based role
• Candidate must be located in the US Central Time Zone or Eastern Time Zone
• Occasional travel to Tampa Headquarters and other meeting locations

Equal Opportunity

The employer is an equal opportunity employer (EOE) and supports diversity in the workplace, providing equal employment opportunities without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.

The employer uses E-Verify in the hiring process.