Senior FBO Analyst

Overview

This full-time, exempt Senior FBO Accountant role supports the accounting team within the Finance department. The position acts as a mentor and problem-solving resource for FBO Accountants, maintaining full ownership of timely and accurate processing of financial transactions. Responsibilities include collaboration with operations, corporate finance, and accounting staff to ensure consistent, accurate work and adherence to company policies.

Location: Various (Remote/Hybrid)

Reports to: Director of Financial Operations

Responsibilities

Mentorship & Support

• Serve as a go-to resource for FBO Accountants by answering questions, offering training on systems and processes, and resolving day-to-day challenges.
• Assist with onboarding new FBO Accountants through training and process walkthroughs.
• Help ensure consistency in accounting practices across all locations.

Fuel Management

• Update websites for weekly pricing and send notifications to customers.
• Assist in resolving fuel pricing discrepancies, including adjustments, reversals, and audits.
• Coordinate communication with Customer Service Managers and customers to ensure timely issue resolution.

Revenue Transactions

• Support reconciliation and closing of credit card batches.
• Monitor open fuel invoices and assist with collection follow-up.
• Manage monthly recurring billing to tenants and ensure accuracy.
• Apply incoming payments to accounts receivable and ensure timely deposit of checks.
• Assist with billing and collection of commercial airline fees.
• Record intercompany cash transactions and oversee cash application processes.

Financial Reporting & Budgeting

• Assist corporate accounting with timely financial reporting and budgeting responsibilities.
• Prepare or review monthly financial reporting packages for relevant users (e.g., airport authorities and internal financial reporting).
• Support reconciliation of bank and balance sheet accounts, review accounts receivable/payable aging for reasonableness, investigate and clear suspense accounts, and report changes and reporting challenges to corporate accounting.

Expenses

• Input vendor invoices and monitor payment status.
• Submit employee expense reports and intercompany invoices as needed.
• Oversee petty cash usage and reporting.

Requirements

• Bachelor’s degree in Accounting (required)
• Minimum 3–4 years of accounting experience; prior experience at an FBO or aviation-related operation preferred
• Demonstrated experience mentoring or training others in an accounting setting is highly desirable

Preferred Qualifications

• Prior experience at an FBO or aviation-related operation
• Experience mentoring or training others in an accounting setting

Compensation & Benefits

• Full-time, exempt position

Location & Work Environment

• Professional office environment, including occasional exposure to hangar and airside activity.
• Normal hours are Monday through Friday, with flexibility during high-volume periods.
• Minimal travel to assigned FBO(s) as needed; no regular travel expected.