Senior Payroll Specialist

Overview

A Senior Payroll Specialist is needed to manage end-to-end payroll operations in a fast-paced, multi-entity environment. This role requires a highly independent, detail-oriented professional with strong multi-state payroll experience, preferably within a government contracting (GovCon) setting. The position involves both day-to-day payroll execution and project-based initiatives, including direct administration of the timekeeping function. This role is primarily remote but requires residency within the DMV area to support occasional in-person events, team meetings, and business needs near McLean, VA.

Responsibilities

• Independently execute and own payroll processing for multiple entities on varying schedules, ensuring accuracy from data preparation through final transmission.
• Review, validate, and balance payroll to labor, ensuring alignment between timekeeping and payroll systems.
• Research, troubleshoot, and resolve system and workbook variances (e.g., 401k or benefit discrepancies) prior to payroll submission.
• Maintain compliance with federal, state, and local payroll regulations, including complex multi-state requirements.
• Audit payroll data for accuracy, including earnings, deductions, taxes, and employee master data changes.
• Partner with timekeeping systems (e.g., Unanet) to ensure proper labor distribution, posting, and reporting.
• Serve as the primary Timesheet Administrator.
• Identify and resolve processing bottlenecks proactively and efficiently.
• Execute payroll-related reporting and support internal and external audit requests.
• Assist with system integrations and implementations, including data validation, parallel testing, and payroll testing cycles.
• Support continuous process improvements by documenting payroll procedures and controls.
• Collaborate cross-functionally with HR, Finance, and HRIS teams while maintaining clear ownership of payroll processes.
• Communicate professionally with employees and leadership regarding payroll and timekeeping matters.

Requirements

• U.S. Citizenship is required.
• Minimum of 5 years of hands-on payroll experience, including complex multi-state payroll processing.
• Experience in a government contracting (GovCon) environment is strongly preferred.
• Strong knowledge of payroll laws, multi-state tax regulations, and labor compliance requirements.
• Experience managing or supporting timekeeping systems and compliance processes.
• Recent, hands-on proficiency with ADP Workforce Now.
• Experience with GovCon timekeeping systems such as Unanet.
• Proven ability to manage payroll cycles independently with minimal supervision.
• Exceptional accuracy and attention to detail.
• Ability to quickly learn new workflows, retain training, and maintain personal documentation/SOPs.
• Capability to manage multiple priorities and meet strict deadlines within a structured payroll calendar.

Preferred Qualifications

• Self-starter with the ability to take full ownership and troubleshoot independently.
• Resourceful thinker who researches system capabilities and resolves issues without constant direction.
• Process-oriented with a continuous improvement mindset.
• Comfortable working in a growing, evolving acquisition environment.
• Strong written and verbal communication skills.
• Experience with Unanet timekeeping system is highly preferred.

Compensation & Benefits

• Salary range for Virginia: $95,000 to $105,000 USD.
• Competitive pay influenced by geographic location, contract labor categories, experience, skills, education, and certifications.
• Comprehensive benefits package including:
  • Medical, dental, and vision coverage
  • Health Savings Account with company contribution
  • Paid time off and paid holidays
  • Paid parental leave
  • 401(k) plan with generous company match
  • Training and development opportunities
  • Award programs
  • Company-sponsored events

Location

• Primarily remote work.
• Candidates must reside within the DMV area to support in-person events and meetings near McLean, VA.

Equal Employment Opportunity

The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Reasonable accommodations are available upon request.