Research Administrator-Post Award III-School of Medicine

Overview

This role supports post-award grant and contract activities within a Research Administration Services (RAS) unit, including financial review, reporting, compliance, and award closeout. Responsibilities also include coordinating workload across a team of Post-Award Specialists and providing guidance and customer service to faculty and departments.

Responsibilities

• Support the day-to-day activities of a team of Post-Award Specialists.
• Monitor workload distribution and raise concerns to the RAS director.
• Provide guidance to team members, as appropriate.
• Coordinate with the RAS Director regarding pre-award activities, issue resolution, and workload distribution.
• Ensure strong customer service to faculty and departments being served.
• Coordinate inter-team meetings with the Pre-Award team lead to facilitate collaboration between pre-award and post-award teams, as necessary.
• Manage post-award activities within a RAS unit in support of an assigned portfolio of grants and contracts across one or more units (school, department, division, institute, or center) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.
• Perform post-award financial functions, including:
  • Regular review, reconciliation, and projection of award finances
  • Preparing adjustments and corrections to award budgets
  • Preparing financial reports
  • Ensuring all financial requirements are met and closing out the award at the end of the award
• Interact regularly with faculty conducting sponsored research and provide high-quality customer service.
• Ensure adherence to quality standards, policies, and award regulations.
• Create high-quality written reports.
• Upon award acceptance, define account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations.
• Set up awards in the financial system.
• Distribute award information to PIs, co-PIs, relevant staff, and other RAS units.
• Coordinate adjustments to payroll for all budgeted positions, including relative cost sharing positions.
• Review and reconcile award expenditures and budgets and make adjustments as necessary.
• Project and forecast future award expenditures.
• Manage budget, reporting, and compliance timelines through the lifecycle of the grant or contract.
• Communicate regularly with PIs about budget and expense adjustments and revisions.
• Complete and submit financial reports to sponsors as required by award terms and conditions.
• Monitor compliance with agency and university reporting regulations.
• Complete invoices and submit to sponsors for certain award types only.
• Assist PIs with non-financial report submissions as necessary.
• Coordinate and submit requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award, ensuring compliance with sponsor guidelines and university policies.
• Facilitate the approval of invoices to pay subcontractors.
• Review effort reports and manage the quarterly effort certification process for assigned units.
• Apply federal and university rules to appropriately manage effort allocation for individuals compensated whole or in part from federal awards.
• Assist with transferring awards out of the university.
• Close out funded projects consistent with university process and timelines.
• Perform related responsibilities as required.

Minimum Qualifications

• Bachelor’s degree and five years of experience related to grants and contracts management, or an equivalent combination of education, training, and experience.
• Knowledge of federal rules and regulations/terms and conditions relating to research grant and/or contract activity.
• Knowledge of the PeopleSoft Financial System preferred.

Preferred Qualifications

• Knowledge of the PeopleSoft Financial System.

Compensation & Benefits

• Not specified in the provided job description.

Location

• Remote work is available with only occasional visits to an Emory University location.
• Eastern (EST) time zone business hours may apply.
• Eastern (EST) time zone business hours may apply.
• The employer does not approve as a primary work location in the following states: NJ, AK, and HI, any U.S. Territories, or outside of the United States.

Equal Opportunity & Accommodation

• The organization is an equal opportunity employer.
• Reasonable accommodations are available to qualified individuals with disabilities upon request.
• Requests for alternate formats or accommodations are to be made at least seven business days in advance to allow adequate coordination.