Overview
A well-established wholesale distributor specializing in plumbing, heating & cooling, and industrial supplies is seeking a Shared Services Specialist & Accounts Payable to join their team remotely. This role offers an annual salary range of $45,000 to $55,000.
Responsibilities
- Manage various administrative tasks and processes within the assigned region or division to ensure smooth operations.
- Prepare presentations, reports, and correspondence for both internal and external distribution.
- Support vendor relationships and communicate key information to internal and external stakeholders.
- Schedule, plan, and coordinate division meetings and events.
- Handle incoming inquiries via phone, email, or in-person and redirect as necessary.
- Identify opportunities to streamline administrative processes and improve operational efficiency.
- Investigate, resolve, and respond promptly to customer, vendor, and Profit Center inquiries.
- Complete required safety and compliance training programs.
- Perform other related duties as assigned by supervisors and management.
Requirements
- Minimum of 1 year experience in customer service, administrative support, or a related field.
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines.
- High level of accuracy and attention to detail.
- Effective written and verbal communication skills to interact professionally with various stakeholders.
- Ability to build and maintain positive working relationships with customers, vendors, and colleagues.
- Ability to research, analyze data, and solve problems.
- Maintain confidentiality and handle sensitive information with discretion.
- Ability to follow existing processes and collaborate on developing new ones.
- Basic math skills including addition, subtraction, multiplication, and division using whole numbers, fractions, and decimals.
- Proficiency with Microsoft Office software for email communication and creating reports and documents.
- Ability to learn and operate computer systems related to processing customer invoices, vendor invoices, and cash sale payments.
- Flexibility to adapt to changing priorities and work effectively in a dynamic environment.
Preferred Qualifications
- Working knowledge of inventory costing, procurement, devalued aging, surplus, and consignment processes.
- Familiarity with Standard Practice Instructions (SPIs) and job aids related to the business.
Compensation & Benefits
- Competitive starting salary between $45,000 and $55,000 annually.
- Profit-sharing program offering an opportunity to earn a direct share of annual profits.
Full-time benefits (for employees working 30+ hours per week):
- Medical, dental, vision, and prescription coverage
- Accident, hospital indemnity, and critical care coverage
- Life insurance and long-term disability
- Pre-tax accounts for healthcare, dependent care, and commuter benefits
- Paid vacation, holidays, sick time (including sick time for part-time employees as required by law)
- Paid pregnancy and parental leave
- Paid day of community service
Full-time and part-time benefits:
- 401(k) retirement plan
- Retirement cash account with company contributions
- Targeted training programs for personal and professional growth
- Company wellness program
- Employee discounts
- College tuition benefits
Note: Benefit offerings may vary for employees covered under collective bargaining agreements or intern programs.
Equal Opportunity & Compliance
The employer is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, veteran status, disability, or any other protected category under federal, state, or local laws. Reasonable accommodations are available for qualified individuals with disabilities during the application process.
Employment is contingent upon successful completion of pre-employment drug screening and a criminal background check, in compliance with applicable laws.