Sr. Accountant

Overview

This Senior Accountant role provides timely and accurate reporting of balances and activities for the organization’s Operating Fund. The position reviews and approves fund transactions, performs reconciliations, prepares and analyzes financial and budget reports, and provides analytical and operational support to other areas of the Finance Department as needed.

Responsibilities

Operating Fund Accounting

• Manage all aspects of Operating Fund accounting, including timely and accurate transaction recording, monthly and annual close activities, accounting entries, account reconciliations, and financial report analysis.
• Prepare and review ad hoc accounting reports to support financial reporting needs of departments, leadership, and external stakeholders.
• Support the development and evaluation of Operating Fund budgets; analyze budget-to-actual variances and prepare timely variance reports.
• Monitor and manage Operating Fund cash flow to optimize operating and investment activities, including movement of funds in compliance with policies and procedures.
• Administer the corporate credit card, airline, and rental car programs, including account maintenance, policy compliance, and timely and accurate recording of related transactions.
• Implement and maintain effective internal controls.
• Respond timely to external and internal requests for information.
• Act as the primary resource for training non-finance personnel on Operating Fund financial workflows and procedures.

Payroll

• Process payroll for employees through all phases, including time entry, preparation of payroll journal entries, and processing employee withholding remittances.
• Reconcile payroll-related general ledger accounts, compile and analyze payroll reports, and ensure timely payroll tax and W-2 filings.
• Partner with Human Resources to ensure accurate benefit deduction processing.
• Prepare regulatory filings, including general excise taxes, Hawaii State Ethics Commission Lobbying Expenditures Report, and Form 1099.
• Prepare annual audit and Form 990 schedules.

Strengthen the Finance Team

• Participate in planning and implementation of a finance system conversion, including requirements validation, data conversion, system testing and reconciliation, process documentation, and user training.
• Support the Finance team by developing workplans, schedules, and processes to efficiently achieve established milestones.
• Provide cross-functional support to Finance team members to ensure continuity of operations and timely completion of departmental responsibilities.
• Identify opportunities for process improvement and implement procedures to enhance efficiency and effectiveness.
• Motivate top performance and accountability through shared, clear communication of goals and objectives.

Additional Responsibilities

• Serve as a knowledgeable and collaborative representative in the community.
• Support ad hoc Finance projects.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree in accounting required.
• Minimum of 5 years of accounting work experience required.
• Proficiency in payroll software; ADP preferred; payroll compliance knowledge; electronic processing experience preferred.
• Previous work experience in a nonprofit organization and demonstrated understanding of fund accounting concepts and principles, GAAP and FASB standards as they apply to non-profit organizations is a plus.
• Ability to handle sensitive information and act with integrity, professionalism, and confidentiality.
• Ability to work independently, manage multiple priorities and a high volume of activity, with excellent organizational/time management skills and attention to detail and accuracy.
• Strong analytical and problem-solving skills, including the ability to conduct financial analysis and research when inputs are not clearly defined and independently develop effective solutions.
• Highly proficient in MS Office applications, including Excel, Word, and Outlook required.
• Proven leadership skills and ability to work in a collaborative environment.
• Demonstrated passion for the betterment of Hawaii and its people.
• Knowledge, sensitivity, and understanding of the history and complexities of Hawaii’s multicultural community.
• Capable of thriving in a highly collaborative and flexible organization, with appreciation and respect for colleagues of diverse backgrounds and perspectives, and an enthusiasm to continually shift and evolve to meet the needs of the community, clients, and donors.
• Exceptional interpersonal skills, including the ability to communicate effectively with varied constituents.
• Ability to clearly and concisely communicate in oral and written form.

Work Environment / Physical / Mental Demands

• Works under regular office conditions with the ability to work remotely.
• General office hours are M-F, 8:00 to 5:00 pm, with flexible and extended hours as needed.
• Required to travel as needed.
• Ability to operate general office equipment including computer, copier, and printers.
• Ability to lift, carry, push, or pull up to 25 lbs. of general office material or equipment.