Staff Accountant

Overview

This role is for a Staff Accountant to join the finance team, reporting directly to the Controller.

Responsibilities

• Handle day-to-day transaction accounting in the general ledger, including accounts payable:
  • Code vendor invoices by GL account and department
  • Prepare payment runs for Controller review
  • Maintain vendor records and W-9s
  • Prepare 1099s
• Manage corporate card and expense activity across Ramp and other company card programs:
  • Code transactions
  • Follow up with team members on missing receipts
  • Reconcile statements each month
• Review and record bank feed activity in QuickBooks Online daily and prepare monthly bank reconciliations for all operating and sweep accounts
• Reconcile accounts receivable and undeposited funds between Maxio and QuickBooks Online each month, and work with the billing team to research and resolve differences
• Prepare and post month-end close entries, including:
  • Maintaining prepaid, fixed asset, and depreciation schedules
  • Recording accruals and recurring journal entries
  • Reconciling balance sheet accounts with supporting documentation
  • Completing assigned close checklist tasks on schedule for Controller review
• Support the Controller on sales tax:
  • Track obligations across states where the organization has nexus
  • Reconcile Avalara to the general ledger
• Maintain audit-ready documentation for assigned work and assist with audit and tax filing support as needed
• Perform other duties and projects as assigned

Requirements

• Bachelor’s degree in accounting or a related field, or equivalent experience is a must
• 3+ years of accounting experience, including month-end close responsibilities
• Working knowledge of accrual accounting under GAAP, including prepaids, fixed assets, and accruals
• Experience using AI tools such as Claude in accounting work, with interest in using AI to automate and improve recurring processes
• Hands-on experience with QuickBooks Online or a comparable general ledger system
• Intermediate Excel skills, including lookups, pivot tables, and building reconciliation schedules
• Comfort reconciling data across more than one system (e.g., billing platform, expense tool, general ledger)
• Some exposure to sales tax basics, even if you have not owned multi-state filings
• Strong attention to detail and the ability to meet close deadlines while working independently in a remote environment

Preferred Qualifications

• Experience with Maxio or a similar subscription billing and revenue recognition platform, such as Chargebee, Zuora, or Recurly
• Experience with Ramp or another corporate card and expense management platform
• Exposure to SaaS or ecommerce accounting, including subscription revenue recognition under ASC 606
• Experience working on a lean finance team reporting directly to a Controller or CFO

Compensation & Benefits

• Compensation: Salary range $70k - $80k annually
• 100% remote (U.S. based)
• 10 paid holidays
• Unlimited PTO
• Medical, dental, vision, and life insurance
• 401(k) with a company match, vested immediately
• Paid parental leave

Location

• 100% remote (U.S. based)