Staff Accountant - Accounts Payable

Overview

This role supports the organization’s accounting operations and financial reporting processes, with strong ownership of accounts payable and expense management. The position includes monthly close support, reconciliations, and continuous process improvement, providing broad exposure across the Finance organization.

Responsibilities

• Own the end-to-end accounts payable process, ensuring accurate and timely vendor payments, strong internal controls, and positive experiences for both vendors and internal stakeholders.
• Maintain approval chains.
• Set up new vendors, including obtaining W-9s and payment instructions.
• Control the A/P email inbox where vendors send invoices.
• Enter vendor invoices in the ERP software (Microsoft Business Central).
• Support 1099 reporting at year-end, including accruals.
• Handle vendor inquiries and issue resolution.
• Own the employee expense reporting process using Chrome River, including:
  • Maintaining active/inactive employees
  • Managing approval chains in the software
  • Reviewing coding before approvals
  • Running processes to import into ERP
  • Ensuring payments and resolving employee questions/issues
• Assist with monthly close activities, including preparation of journal entries and accruals.
• Prepare account reconciliations and supporting subledgers (cash, liabilities, fixed assets, payroll, etc.).
• Support accounts receivable by:
  • Setting up new customers
  • Generating invoices
  • Performing cash application
• Perform ad hoc reporting and research as needed.
• Partner with the Controller and CFO on requests, including due diligence during acquisitions, audits, and state/local filings.
• Provide information and answer questions from the business regarding expenses coded to their P&L.
• Identify opportunities to automate, streamline, and improve accounting processes, controls, and reporting.
• Assist in preparation and analysis of monthly operating results, including investigation of budget-to-actual and forecast variances.
• Support strong internal controls by maintaining documentation and accounting procedures that ensure accuracy, compliance, and operational efficiency.

Requirements

• Four-year degree from an accredited university, preferably in accounting or finance.
• Minimum 2 years of accounting experience with emphasis in AP/AR.
• Working knowledge of GAAP and basic accounting principles.
• Strong analytical skills, Excel skills, and problem-solving ability.
• Experience with enterprise-grade accounting software (Microsoft Business Central a plus).
• Strong written and oral communication skills; able to respond quickly.
• High attention to detail and ability to spot errors and inconsistencies.
• Team player able to work independently.
• Ability to manage multiple tasks while maintaining quality.
• Excellent time management and organizational skills.
• Ability to work effectively in a fully remote environment with strong communication and responsiveness.

Preferred Qualifications

• Experience with Microsoft Business Central.

Compensation & Benefits

• Competitive salary and bonus plan.
• Competitive medical, dental, and vision plans.
• Basic life and disability coverage.
• 401(k) matching program.
• Financial support for approved designations and courses.
• Technical, leadership, and sales training opportunities.
• Unlimited, discretionary time off.
• Paid parental leave.

Location

• 100% remote (working EST hours).