Staff Accountant

Overview

A growing organization in the literacy education sector is seeking a detail-oriented and dependable Staff Accountant with at least 2 years of progressive accounting experience. This role is critical for maintaining the integrity of financial records, supporting daily transactional operations across Accounts Receivable (AR) and Accounts Payable (AP), and ensuring timely and accurate month-end close processes.

Responsibilities

General Ledger & Month-End Close

• Prepare, analyze, and post recurring and non-recurring journal entries to the general ledger.
• Perform monthly balance sheet reconciliations, including bank accounts, prepaid expenses, accrued liabilities, and fixed assets.
• Assist in month-end, quarter-end, and year-end financial close processes in accordance with GAAP and company deadlines.
• Conduct monthly variance analysis on expense accounts to identify trends and discrepancies.
• Maintain fixed asset schedules, tracking capitalization, depreciation, and disposals.

Accounts Receivable (AR)

• Monitor aging reports, track outstanding balances, and execute proactive collection efforts.
• Process and apply incoming customer payments (ACH, wires, checks, credit card) accurately to appropriate accounts.
• Resolve customer billing inquiries, payment discrepancies, and short-payments in collaboration with customer support.

Accounts Payable (AP)

• Review, code, and enter vendor invoices with general ledger account and cost center accuracy.
• Prepare payment runs (ACH, wire transfers, physical checks) for manager approval.
• Reconcile vendor statements, track credit applications, and maintain positive relationships with vendor contacts.
• Prepare and process annual 1099 filings for independent contractors and vendors.

Inventory Accounting (Preferred)

• Perform monthly inventory sub-ledger to general ledger reconciliations and investigate variances.
• Track inventory movements, lower-of-cost-or-net-realizable-value adjustments, and scrap/shrinkage entries.
• Participate in periodic physical inventory counts and cycle count audits.
• Assist in monitoring product margins, landed costs, and cost of goods sold (COGS) accuracy.

Compliance & Process Improvement

• Support external and internal audit requests by gathering schedules, supporting documentation, and sample testing.
• Maintain, update, and adhere to internal accounting control standards and standard operating procedures.
• Assist in identifying opportunities to automate routines, streamline closing procedures, and optimize ERP reporting.
• Support tax compliance by addressing official notices, validating sales tax submissions, and identifying strategies to optimize corporate tax standing.

Qualifications

• Bachelor’s degree in Accounting or Finance.
• Minimum 2+ years of professional experience in general ledger, accounts payable, and accounts receivable.
• Strong working knowledge of U.S. GAAP principles and general ledger procedures.
• Excellent organizational skills with high precision in data entry and reconciliation.
• Clear written and verbal communication skills for professional interaction across departments and with external vendors/customers.
• Curiosity, empathy, and a passion for the mission and values of the organization.
• Experience with inventory accounting is highly desirable.

Compensation & Benefits

• Salary range: $60,000 - $70,000 USD per year.
• Competitive salary and benefits package.
• 401(k) plan with company match.
• Generous time off options, including paid holidays and winter break.
• Independence and autonomy in work.
• Flexible, remote work environment.

Location

• Remote position.

Additional Information

• Background check required if selected.
• The organization participates in E-Verify.
• Committed to equal employment opportunity and fostering an inclusive, equitable workplace where diversity is valued and all individuals are treated with respect and dignity.