Staff Accountant-Full Time (Remote)

Overview

This full-time Staff Accountant role is remote. The position provides hands-on accounting experience and support from an experienced Finance team. Primary focus areas include accounts payable and employee expense reporting, with exposure to the full accounting cycle—billing, cash activity, reconciliations, month-end close, and audit support.

This role sits on the Finance team and reports to the Senior Accountant.

Responsibilities

Accounts Payable

• Own and manage the Accounts Payable inbox to ensure invoices are processed accurately and timely.
• Create and maintain vendor records, including adding new employees when applicable, and collect required documentation such as W-9s and ACH/remittance information.
• Maintain accurate vendor payment methods and remittance contacts, including ACH, credit card, and check information.
• Maintain the current-year 1099 vendor/contractor listing and support annual 1099 preparation and processing.
• Enter vendor invoices into Sage Intacct and route invoices to the appropriate CDP reviewer and approver.
• Monitor Accounts Payable workflows and follow up with reviewers/approvers regarding outstanding invoices or approvals.
• Communicate with vendors and employees regarding missing invoices, out-of-pocket invoices, payment documentation, and other billing-related questions.
• Access vendor portals and retrieve recurring or monthly invoices as needed.
• Maintain a working understanding of general ledger expense accounts and appropriate P&L classifications.
• Support monthly P&L reviews to identify missing expenses and potential accruals.
• Maintain a working understanding of prepaid expense accounts and related balance sheet activity.
• Support the review and reconciliation of prepaid expenses at month-end.
• Support the monthly out-of-pocket (OOP) expense process.

Expense Reports & Corporate Credit Cards

• Support the monthly employee expense report process, including Expensify and corporate credit card activity, and verify that the vendor is populated on each expense when supported by the system.
• Support employee onboarding and offboarding in Expensify and corporate credit card systems, including account setup, access changes, and coordination of card activation or cancellation as directed.
• Prepare and distribute monthly reminders to staff regarding timely expense submission and approval.
• Follow up with employees and approvers regarding outstanding or incomplete expense reports.
• Perform the initial review of expense reports for accuracy, completeness, and appropriate supporting documentation; route to the Manager for additional review—particularly during the first year—then follow established review requirements and dollar thresholds.
• Provide basic Expensify support and troubleshooting to employees when appropriate.
• Assist with monthly corporate credit card reconciliations, including Visa, American Express, and Expensify activity.

Bank Statements and Reconciliation Support

• Provide bank statements and supporting documentation for monthly bank reconciliations. The Manager prepares and reviews bank reconciliations to maintain segregation of duties.
• Research bank transactions and provide documentation to the Manager to help resolve reconciling items.
• Maintain organized and accurate bank statement folders by account, month, and year.
• Immediately escalate suspicious, unusual, or unidentified bank transactions to Finance leadership.

Other Duties

• Support ad hoc Finance and Accounting projects as needed.
• Maintain organized, current, and accurate files and folders within the internal Finance drive.
• Assist with expense and financial analysis when appropriate.
• Support the year-end financial statement audit and related documentation requests.
• Identify opportunities to improve accounting procedures, workflows, policies, and internal controls, and assist with documenting approved changes.
• Collaborate cross-functionally with other departments as needed.

Note: Responsibilities may evolve based on Finance team needs, business priorities, and the employee’s demonstrated experience and development.

Preferred Qualifications

Accounts Receivable & Billing

• Assist with preparing and issuing client invoices through Sage Intacct accurately and timely, and serve as the primary point of contact for day-to-day billing inquiries.
• Prepare, save, and maintain supporting invoice backup and PDF documentation when applicable.
• Maintain current station Accounts Receivable contacts and applicable internal contacts copied on invoices.
• Maintain and update monthly and quarterly invoice-upload templates.
• Assist with updating the MSB billing tracker for MSB, PS, and CRM services as needed; the Manager reconciles the tracker to client agreements to confirm billing completeness and accuracy.
  • Update recurring invoicing information by station and product/service.
  • Add new MSB stations and update assigned Client Services representatives when applicable.
  • Maintain accurate license and email allotment information by station.
• Monitor billing-related email, respond to routine questions, and collaborate with Station Finance and other internal teams; escalate discrepancies, agreement questions, and unresolved issues to the Manager.
• Assist with distributing Accounts Receivable aging statements to stations and supporting follow-up when appropriate.

Month-End Close

• Support completion of the monthly Finance close checklist and PS close checklist.
• Prepare draft journal entries for prepaid expenses, accruals, and other assigned accounts.
• Assist with preparing monthly OOP journal entries and station-level allocations.
• Collaborate with MMT on station breakouts and supporting documentation when needed.
• Assist with monthly account reconciliations for corporate cards, prepaid expenses, accruals, and other assigned balance sheet accounts; provide supporting documentation for bank reconciliations performed by the Manager.

Systems and Experience

• Experience with Sage Intacct, Bank of America CashPro, and Expensify is a plus.

Commitment to Inclusion

The employer strongly encourages individuals from historically marginalized and underrepresented groups to apply, including if you do not meet every qualification.

Equal Opportunity & Accommodations

The employer is an equal opportunity workplace and provides reasonable accommodations for applicants with disabilities. Applicants may notify Human Resources in advance to arrange accommodations during the application process.