Staff Accountant-Full Time (Remote)

Overview

This full-time Staff Accountant role is remote. The position is based on the Finance team and reports to the Senior Accountant.

The work focuses primarily on accounts payable and employee expense reporting, with exposure to the full accounting cycle, including billing, cash activity, reconciliations, month-end close, and audit support. Responsibilities may expand as skills and experience grow.

Responsibilities

Accounts Payable

• Own and manage the Accounts Payable inbox and ensure invoices are processed accurately and timely.
• Create and maintain vendor records, including new vendor records as applicable, and collect required documentation such as W-9s and ACH/remittance information.
• Maintain accurate vendor payment methods and remittance contacts, including ACH, credit card, and check information.
• Maintain the current-year 1099 vendor/contractor listing and support annual 1099 preparation and processing.
• Enter vendor invoices into Sage Intacct and route invoices to the appropriate CDP reviewer and approver.
• Monitor Accounts Payable workflows and follow up with reviewers/approvers regarding outstanding invoices or approvals.
• Communicate with vendors and staff regarding missing invoices, out-of-pocket invoices, payment documentation, and other billing-related questions.
• Access vendor portals and retrieve recurring or monthly invoices as needed.
• Maintain a working understanding of general ledger expense accounts and appropriate P&L classifications.
• Support monthly P&L reviews to identify missing expenses and potential accruals.
• Maintain a working understanding of prepaid expense accounts and related balance sheet activity.
• Support the review and reconciliation of prepaid expenses at month-end.
• Support the monthly out-of-pocket (OOP) expense process.

Expense Reports & Corporate Credit Cards

• Support the monthly employee expense report process, including Expensify and corporate credit card activity, and verify that the vendor is populated on each expense when the system supports it.
• Support employee onboarding and offboarding in Expensify and corporate credit card systems, including account setup, access changes, and coordination of card activation or cancellation as directed.
• Prepare and distribute monthly reminders to all staff regarding timely expense submission and approval.
• Follow up with employees and approvers regarding outstanding or incomplete expense reports.
• Perform the initial review of expense reports for accuracy, completeness, and appropriate supporting documentation; route reports to the Manager for additional review, particularly during the first year; thereafter, follow review requirements and dollar thresholds established by Finance leadership.
• Provide basic Expensify support and troubleshooting to employees when appropriate.
• Assist with monthly corporate credit card reconciliations, including Visa, American Express, and Expensify activity.

Bank Statements and Reconciliation Support

• Provide bank statements and supporting documentation for monthly bank reconciliations; the Manager retains responsibility for preparing and reviewing bank reconciliations to maintain segregation of duties.
• Research bank transactions and provide documentation to the Manager to help resolve reconciling items.
• Maintain organized and accurate bank statement folders by account, month, and year.
• Immediately escalate suspicious, unusual, or unidentified bank transactions to Finance leadership.

Other Duties

• Support ad hoc Finance and Accounting projects as needed.
• Maintain organized, current, and accurate files and folders within the internal Finance drive.
• Assist with expense and financial analysis when appropriate.
• Support the year-end financial statement audit and related documentation requests.
• Identify opportunities to improve accounting procedures, workflows, policies, and internal controls, and assist with documenting approved changes.
• Collaborate cross-functionally with other departments as needed.

Preferred Qualifications

Accounts Receivable & Billing

• Assist with preparing and issuing client invoices through Sage Intacct accurately and timely, and serve as the primary point of contact for day-to-day billing inquiries.
• Prepare, save, and maintain supporting invoice backup and PDF documentation when applicable.
• Maintain current station Accounts Receivable contacts and applicable internal contacts copied on invoices.
• Maintain and update monthly and quarterly invoice-upload templates.
• Assist with updating the MSB billing tracker for MSB, PS, and CRM services as needed. The Manager retains responsibility for reconciling the tracker to client agreements to confirm billing completeness and accuracy.
  • Update recurring invoicing information by station and product/service.
  • Add new MSB stations and update assigned Client Services representatives when applicable.
  • Maintain accurate license and email allotment information by station.
• Monitor billing-related email, respond to routine questions, collaborate with Station Finance and other internal teams, and escalate discrepancies, agreement questions, and unresolved issues to the Manager.
• Assist with distributing Accounts Receivable aging statements to stations and supporting follow-up when appropriate.

Month-End Close

• Support completion of the monthly Finance close checklist and PS close checklist.
• Prepare draft journal entries for prepaid expenses, accruals, and other assigned accounts.
• Assist with preparing monthly OOP journal entries and station-level allocations.
• Collaborate with MMT on station breakouts and supporting documentation when needed.
• Assist with monthly account reconciliations for corporate cards, prepaid expenses, accruals, and other assigned balance sheet accounts; provide supporting documentation for bank reconciliations performed by the Manager.

Systems and Experience

• Experience with Sage Intacct, Bank of America CashPro, and Expensify is a plus.

Commitment to Inclusion

The organization strongly encourages individuals from historically marginalized and underrepresented groups to apply, even if you don’t meet every qualification.

Equal Opportunity

An equal opportunity workplace. The organization is committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, national origin, nationality, immigration status, citizenship, religion or religious creed (or belief, where acceptable), sex/gender, sexual orientation, gender identity and gender expression, pregnancy, marital status, age, citizenship, marital status, handicap or disability, genetic information or characteristics (or those of a family member), Veteran or military status, political belief, or socio-economic status, and does not discriminate on any other characteristic protected by law.

Reasonable Accommodations

Reasonable accommodations are available for applicants with a disability in completing job application procedures. Applicants should notify Human Resources in advance so arrangements can be made.

Location

Remote (full-time).