Staff Accountant

Overview

The organization is seeking a Staff Accountant to provide day-to-day support for the accounting department’s deliverables, with a primary emphasis on core accounting operations. This is a broad support role covering recurring close entries, account reconciliations, accounts payable management, and treasury/audit support—designed for an early-career accountant (typically 2–3 years post-graduation) who is ready to take detailed, recurring work off senior team members’ plates and build toward broader ownership over time.

Responsibilities begin as a support function under the direction of the Controller and senior team members. Scope, autonomy, and ownership are expected to expand as experience and demonstrated performance grow.

Hours, Location, and Employment Type

• Hours: M–F, standard business hours
• Location: Hybrid in Austin, TX or remote in Dallas, TX
• Job Type: Full-Time, Permanent

Responsibilities

Continuous Close & General Ledger

• Maintain fixed asset, prepaid expense, intangible asset, and similar recurring schedules in FloQast—reviewing new additions each month and posting related depreciation/amortization entries for senior review.
• Assist in preparing and posting other recurring monthly journal entries (for senior review), including payroll allocations, benefits/401(k) allocations, lease entries, Work-in-Process (WIP) reconciliation and rollforward, recurring accrual templates, and comparable entries as assigned.
• Assist with account reconciliations, recurring reclass, miscellaneous bank entries, and other close-related tasks as needed.
• Support sales tax calculations and remittances, state and local filing support, and other related compliance tasks as needed.
• Own recurring ACH payment workflows and company card (Ramp/Navan) transaction coding and related updates across accounting systems as needed.

Cash Application & Treasury Support

• Provide day-to-day support for cash application and AR posting, helping keep receipts applied and unapplied cash queues current for the Cash/AR team as payer/lockbox automation (835/ACH) matures.
• Assist with daily third-party payer cash reconciliation and distribute daily lockbox activity to the billing team to enable timely private-pay posting.

Audit & Project Support

• Serve as the primary support resource for senior accounting and treasury team members by handling data pulls, schedule maintenance, and follow-through on their behalf so they can focus on analysis and review.
• Provide hands-on support for ad hoc finance projects, system implementations/testing, and process documentation as assigned.

Accounts Payable & Vendor Management

• Own AP activity within the Charted platform: review and code vendor bills/invoices as they route for approval, and manage the shared accounting inbox. As Charted automates day-to-day invoice processing, AP focus shifts toward exceptions, vendor setup, and oversight rather than manual processing.
• Manage payment runs, positive pay, AP checks, and vendor portal payments.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field required.
• 2+ years of accounting and general ledger experience; strong internship experience considered for recent graduates.
• Working knowledge of GL fundamentals, journal entries, and account reconciliations under GAAP.
• Exposure to an ERP/accounting system a plus.
• Solid working user of Microsoft Excel (pivot tables, lookups) and comfortable learning new systems (FloQast, Ramp/Navan, banking portals).
• High attention to detail and accuracy managing high-volume, recurring transactional work against firm deadlines.
• Team-oriented, coachable, and eager to take on increasing responsibility; healthcare, pharmacy, or multi-state/multi-entity experience a plus.
• Genuinely motivated to work smarter, not harder—actively looking for ways to leverage tools, automation, and available resources to build scalable, end-to-end workflows rather than defaulting to manual, repetitive processes.

Preferred Qualifications

• Healthcare, pharmacy, or multi-state/multi-entity experience