Vice President of Finance & Administration

Overview

This role is based in Utah and supports the organization’s growth by leading core internal functions, including finance, administration, human resources, and compliance. The Vice President of Finance & Administration provides leadership and hands-on oversight to ensure financial visibility, internal controls, people practices, and organizational infrastructure are in place to support the team and continued business expansion.

This position involves minimal travel, as needed for leadership meetings or strategic initiatives.

Responsibilities

Financial Leadership & Reporting

• Lead and manage the organization’s finance functions, ensuring accurate accounting, timely reporting, and compliance with financial standards
• Track financial targets and margin expectations
• Monitor financial performance and translate results into clear reporting and recommendations for leadership
• Lead revenue forecasting, budgeting, and financial projections, including scenario modeling, to inform leadership decisions
• Provide financial analysis to help leadership align internal cost structure and margins with profitability targets
• Coordinate with third-party accounting and payroll providers, ensuring appropriate oversight and internal controls
• Support banking relationships, debt management, and financial reporting requirements
• Oversee AP/AR, expense management, and cash flow processes executed by the Finance & Administration team
• Review and maintain the general ledger and financial statements and prepare financial reporting and analysis for leadership

Human Resources Leadership

• Lead the human resources function, ensuring effective people practices and compliance with federal and state employment requirements
• Develop, maintain, and administer HR policies and practices that support a consistent, fair, and effective employee experience
• Provide leadership and guidance for recruiting, onboarding, performance management, employee relations, compensation, benefits, and offboarding (with day-to-day administration and coordination supported by the Finance & Administration team)
• Partner with leadership on workforce planning, compensation, organizational needs, and employee-related matters
• Serve as a resource to leaders and team members on employee relations, policies, performance concerns, and HR practices
• Ensure required employment documentation, training, recordkeeping, and compliance activities are completed and maintained
• Coordinate with external HR, benefits, payroll, legal, and other advisors as needed

Compliance & Risk Management

• Maintain corporate infrastructure, including registrations, filings, certifications, and permits across jurisdictions
• Monitor regulatory and legal changes and ensure alignment of company policies and practices
• Establish and maintain systems to track compliance requirements and deadlines
• Oversee the organization’s HIPAA compliance program, including privacy requirements, coordination with security resources, required documentation, workforce training, and incident response procedures
• Manage compliance with government grant and contract requirements, including reporting, documentation, and audit readiness
• Manage review of internal business and vendor contracts, coordinating with external counsel as needed, and provide support on complex contract matters across the organization
• Support internal compliance awareness and adherence to regulatory standards

Finance, Administration & HR Business Systems

• Provide direction and oversight of internal finance and administrative functions to support business continuity, efficiency, and organizational growth in a fully remote environment
• Evaluate and improve internal business processes and workflows to increase efficiency, coordination, and effectiveness
• Develop and maintain administrative policies, procedures, and standards that promote consistency, compliance, and risk reduction
• Manage internal business vendor relationships (including accounting, payroll systems, outsourced IT/helpdesk, and security services), and coordinate with the executive team on vendor strategy and changes

Expectations for How Work is Performed

• Take ownership of financial, administrative, and compliance outcomes, with accountability for both execution and controls
• Exercise independent judgment in prioritization, risk management, and day-to-day decision-making
• Lead through others (Finance & Administration team and external partners) while remaining comfortable stepping in directly when needed
• Build internal systems and processes that reduce reliance on manual efforts over time while strengthening efficiency and internal controls
• Proactively identify risks, gaps, and improvement opportunities and take initiative to address them
• Provide leadership with accurate, timely financial and business information needed for company decision-making
• Build alignment across finance, HR, and administrative functions

Requirements

• Bachelor’s degree or equivalent relevant experience
• Typically 10+ years of progressive experience in finance, accounting, administration, or business leadership roles
• Strong understanding of accounting, financial reporting, cash flow management, and internal controls
• Proven ability to build and improve business systems and processes
• Ability to operate independently with high accountability
• Strong organizational judgment and attention to detail
• Excellent communication skills and ability to work effectively with leadership and external partners
• Experience leading human resources functions, including employee relations, compensation, benefits, HR policies, and multi-state employment compliance
• Experience operating in a startup, consulting firm, or small business environment

Preferred Qualifications

• Familiarity with regulatory compliance; experience with HIPAA and/or government grant or contract compliance is a plus

Location

• State of Utah

Compensation & Benefits

• Not specified in the provided description.