Virtual Accountant

Overview

This role involves owning the foundational financial data layer for a portfolio of professional services business owners. You will reconcile accounts, ensure data is vouchable and accurate, and close month-end—so downstream analysts and CFO teams can rely on the numbers.

Responsibilities

Transactional Accounting & Month-End Close

• Perform bank and credit card reconciliations across an assigned client portfolio.
• Process accounts payable and accounts receivable transactions accurately and on schedule.
• Record payroll journal entries and support revenue recognition entries as directed.
• Execute month-end close procedures, including preparing appropriate schedules and supporting documentation, delivering reviewable work.
• Maintain clean, vouchable audit trails for all transactions.

Client Communication & Relationship

• Communicate directly with founders and client contacts daily to gather information, clarify transactions, and resolve open items.
• Respond to client inquiries within one business day.
• Proactively inform clients of status, questions, or delays—clients should never have to chase for updates.
• Represent the accounting work professionally in all interactions; this role is the face of the accounting function to the client.

Process Improvement & Leverage

• Follow established procedures and document any deviations or updates.
• Identify recurring issues or inefficiencies and suggest improvements to leadership.
• Actively look for opportunities to use AI and automation to reduce manual effort and improve quality.
• Document time daily in Teamwork without being chased.

Requirements

• 5 or more years managing transactional accounting for multiple clients at the same time, including experience in outsourced accounting firms, virtual practices, multi-client bookkeeping environments, and/or public accounting.
• Comfort communicating with founders and business owners about their numbers.
• Fluent in QuickBooks Online, including bank feeds, reconciliations, and month-end close.
• Proven ability to hit monthly close deadlines in a high-volume, deadline-driven environment, with the ability to explain how deadlines are met.
• Tech savvy and knowledgeable about AI; experience using AI in your work and interest in expanding further.
• Self-starter who takes ownership on a small team; runs independently, flags issues, and brings solutions.

First 90 Days: Success Looks Like

• Fully onboarded to the stack and independently managing the assigned portfolio.
• Completed at least two full monthly close cycles with clean, reviewable work that meets standards.
• Clients know who you are, feel supported, and trust you with their books.
• Identified at least two ideas using AI or improved processes to make the work faster or cleaner, and shared them with leadership.