Accounting and Payroll Specialist

Overview

Position: Accounting & Payroll Specialist
Location: Remote (preference for candidates in Eastern or Central Time Zones)
Reports To: VP, Finance & Administration (day-to-day direction from Controller)

This role supports core financial operations including accounts receivable (AR), accounts payable (AP), and payroll processing using Deltek Costpoint and BambooHR. The specialist collaborates with internal stakeholders to ensure accurate and timely financial transactions and reporting.

Responsibilities

• Accounts Receivable (AR):

  • Prepare and process invoices for Time & Materials (T&M) and Firm Fixed Price (FFP) contracts on a bi-monthly or monthly basis with accuracy.
  • Collaborate with internal teams to obtain invoice approvals and ensure timely customer billing.
  • Monitor, track, and report receivables and income trends to the Controller.

• Accounts Payable (AP):

  • Review, process, and collaborate on vendor invoices from contracts, services, and corporate vendors.
  • Work with approvers and stakeholders to ensure invoice quality and compliance.
  • Address vendor inquiries and resolve discrepancies promptly.

• Payroll Processing:

  • Participate in payroll training and support payroll for approximately 300 employees across multiple states using BambooHR.
  • Support timesheet reconciliation, labor corrections, and period closeout with proper approvals.
  • Manage payroll tax filings, 401(k) postings, HSA postings, labor distribution and reconciliation, deduction setups, new payroll tax ID registrations, PTO and state sick leave postings, TPA and access level updates, and state unemployment rate updates.

• Expense and Bank Reconciliations:

  • Review and process employee expense reports and reimbursements in compliance with DCAA and FAR requirements.
  • Collect receipts and code corporate credit card transactions.
  • Enter and reconcile banking transactions including sweeps, fees, and interest.

• Reporting and Compliance:

  • Provide timely financial reports and assist with audit preparation.
  • Support compliance with government contracting standards and DCAA requirements.
  • Administer the team’s Jira environment for quality control.

Requirements

• Minimum 3 years of experience in an accounting or finance role, preferably supporting a government contractor.
• Hands-on experience with Deltek Costpoint for AP, AR, and/or project billing.
• At least 2 years responsible for processing Accounts Receivable and/or Accounts Payable.
• Experience working with Atlassian Jira ticketing system for financial task management.
• Experience processing payroll with exposure to multi-state payroll compliance.
• Proficiency in Microsoft Office 365 applications including Teams, SharePoint, OneDrive, Excel, Word, and PowerPoint.
• Ability to work independently in a deadline-driven environment with minimal supervision.
• Ability to maintain confidentiality of sensitive financial and payroll information.

Preferred Qualifications

• Knowledge of government contracting, FAR, and Cost Accounting Standards.
• Familiarity with DCAA compliance.
• Payroll certification such as FPC or CPP.

Education

• Associate or Bachelor’s degree in Accounting, Finance, Business, or related field preferred, or equivalent hands-on experience.
• Payroll certification (FPC/CPP) or relevant Deltek Costpoint training preferred.

Location

Remote position with preference for candidates located in Eastern or Central Time Zones.