Accounting Clerk

Overview

This part-time Accounting Clerk role supports accounts payable, accounts receivable, billing, payroll-related reimbursements, and order management activities that connect purchasing, shipping, and billing.

Position Details

• Schedule: Part-time, 4–5 hours per day (about 25 hours per week), Monday–Friday
• Flexible hours: work anytime between 6:00 AM and 6:00 PM ET
• Location: Remote, with periodic in-person meetings in Lakewood Ranch, FL
• Work location requirement: Candidates must live within commuting distance of Lakewood Ranch.
• Compensation: $21–$25 per hour, depending on experience (hourly, non-exempt)

Responsibilities

• Accounts payable: Manage the AP inbox, match PO receipts to invoices, process drop shipments and carrier payments, and log items ready for payment.
• Billing and accounts receivable: Prepare customer and direct placement invoices, support customer payment processing, and research shipped-not-invoiced items at month end.
• Cash and posting: Post weekly bank and credit card activity and provide weekly AP, AR, and cash inputs.
• Reimbursements and tracking: Submit and track expense and payroll reimbursements, timesheets, vendor pricing (SPA) submissions, and quarterly commission support.
• Order and records support: Manage EDI orders and ship status requests, update customer and vendor records, collect resale certificates, and provide general administrative support.

Requirements

• Experience: 1–3 years of bookkeeping, accounting, or AP/AR experience, including internships or relevant coursework; working knowledge of basic bookkeeping such as recording transactions and posting payments.
• Spreadsheet skills: Strong Excel skills (organizing data, sorting, filtering, and formulas). Lookups and pivot tables are a plus.
• Accounting systems: Able to learn and navigate an accounting system, run reports, and look up transactions.
• Attention to detail: Highly detail-oriented with a track record of accurate work with numbers.
• Organization: Highly organized; keeps files, logs, and open items in order and follows through on deadlines.
• Problem-solving: Able to research and resolve discrepancies.
• Independence: Self-motivated and able to work independently in a remote setting.
• Communication: Clear written and verbal communication with customers, vendors, and team members.
• Work setup: Reliable high-speed internet and a private, quiet workspace.

Preferred Qualifications

• Experience with Sage Intacct or a similar ERP or accounting system.
• Bachelor’s degree in accounting, finance, or a related field.
• Experience matching purchase orders, receipts, and invoices.
• Exposure to distribution, wholesale, or supply chain businesses.

Pre-Employment Requirements

Employment is contingent upon successful completion of pre-employment screening requirements. Ongoing eligibility may be required when required by job responsibilities, customer contracts, regulatory obligations, security requirements, or business necessity. Screening may include:

• Criminal background investigation, consistent with applicable federal, state, and local laws.
• Drug and/or alcohol screening, where permitted by law and applicable to the position.
• Credit history or consumer credit information review for positions involving financial responsibilities, access to company funds, fiduciary duties, security-sensitive assignments, or where otherwise permitted by law. Credit information, if reviewed, will be considered together with the applicant’s overall qualifications, job responsibilities, and business requirements. No employment decision will be based solely on credit history unless permitted by law and supported by legitimate business necessity.
• Verification of identity and authorization as demonstrated by completion of Form I-9 (Employment Eligibility Verification).

Physical Demands & Work Environment

• Constantly performs desk-based computer tasks; frequently sitting.
• Occasionally stands, walks, reaches, uses a telephone, sorts and files paperwork, and lifts objects up to 10 pounds.
• Rarely bends, stoops, squats, or kneels.

Equal Opportunity

Equal employment and affirmative action employer. Employment decisions are made based on merit and business needs, and not on race, color, religion, creed, gender, sexual orientation, national origin, ancestry, age, disability, genetic information, marital status, veteran status, or any other factor protected by law.