Accounting Specialist

Overview

This role involves managing accounts payable, accounts receivable, and general accounting tasks using software such as 365 Business Central, A2Z, netFORUM, and Adobe/Microsoft Office products.

Responsibilities

• Code and enter all payable invoices into 365 Business Central for three entities, attaching invoice images.
• Review invoices for appropriate general ledger account documentation and approval prior to payment.
• Ensure correct approval, sorting, and coding; enter deferred expenses.
• Request W9 forms for new vendors/individuals to ensure accurate 1099 reporting.
• Maintain 1099 records and prepare annual 1099/1096 forms for IRS filing.
• Initiate, enter, and record all ACH/Wire transfer payments for Accounting Supervisor approval.
• Prioritize invoices for payment according to payment terms.
• Research and resolve invoice/payment discrepancies.
• Audit and process semi-monthly credit card statements.
• Monitor shipping profitability to customers annually and report results to CFO and VP of Operations.
• Assist in month-end close process and reconciliation of accounts payable and prepaid/accrued expenses.
• Assist with annual Sales and Use Tax filing and monthly recording of use tax.
• Respond to all vendor inquiries.
• Process and verify credit card payments and customer refunds.
• Process E-store transactions and order fulfillment.
• Answer internal and external customer questions promptly and professionally.
• Assist Accounts Receivable accountants with booking exhibit booths in A2Z.
• Support Sales office with exhibit booth sales during annual travel to Expo event.
• Perform other duties as requested by CFO, VP of Operations, and Accounting Manager.

Requirements

• Two- or four-year degree in Accounting required.
• Minimum of two years accounting experience.
• Proficiency in Microsoft Office: Excel, Word, and Outlook.
• Ability to maintain record-keeping systems and procedures.
• Ability to gather data, compile information, and prepare reports.
• Excellent organizational skills.
• Ability to multitask and prioritize work effectively.
• Eligible for full-time remote work with a professional home workspace.
• Must reside locally to headquarters and be available for occasional in-office work.