Accounting/Executive Assistance

Overview

The organization is seeking a Detail-Oriented Accounting and Administrative Support Specialist to join its remote team. This role is a hybrid of accounting support and executive/operational assistance, supporting the principals directly. Responsibilities span investor-facing coordination, loan file/document organization, and bookkeeping tasks.

This is a full-time position.

Responsibilities

Investor Relations Support

• Prepare and update investor spreadsheets as requested, ensuring accuracy and consistency across records
• Coordinate investor document packages, including the distribution of executed agreements and related correspondence
• Manage address updates, mailing instructions, and intake of special requests from investors

Loan File and Documentation Support

• Assist with new loan file setup, including data entry and initial document organization
• Send document packages electronically and track receipt and completion of responses
• Coordinate with title and escrow on routine document requests as needed

QuickBooks Support

• Enter credit card transactions, invoices, and accounts payable once the firm’s hosted QuickBooks environment is live
• Record bank deposits and routine transaction entries
• Perform reconciliations with oversight and review from the principals
• Pull reports as requested to support internal review and decision-making
• Track and log investor interest payments; flag discrepancies for review

Compliance and Reporting Support

• Assist with 1099 preparation and data compilation at year-end
• Coordinate with the external CPA as needed, including chasing documents, scheduling, and managing routine follow-up

General Administrative Support

• Manage calendars and schedule calls and meetings for the principals
• Triage incoming email and draft routine responses for review
• Conduct research tasks such as vendor comparisons or rate shopping as assigned

Personal Assistant Support (Limited)

• Provide email management support for senior leadership, including inbox triage, flagging priority items, and drafting routine replies
• Assist with travel planning on a limited basis, including researching and booking flights and hotels, building itineraries, and coordinating logistics
• Support calendar management across personal and business commitments
• Organize expenses and receipts for tracking purposes
• Set and manage reminders for recurring personal and business obligations
• Handle light scheduling coordination with external contacts

Exclusions / What’s Not Included

• This role involves data entry, tracking, coordination, and reporting only.
• It does not include ACH or wire authorization, bank runs, or physical document handling of any kind.

Requirements

• CPA designation is required
• Proficiency with QuickBooks Online (QBO) or equivalent accounting software
• Excellent attention to detail and a commitment to accuracy in data entry and financial record-keeping
• Strong written communication skills, including the ability to draft professional correspondence and investor communications
• Comfortable managing multiple concurrent responsibilities across accounting and administrative functions
• Discreet and professional when handling confidential financial and investor information
• Self-directed and reliable—able to follow through without being reminded

Preferred Qualifications

• Experience supporting a financial services firm, lending company, private equity fund, or real estate investment organization
• Familiarity with bridge lending, private money lending, or real estate investment operations
• Experience with document management workflows (e-signature platforms, loan file systems)
• Prior executive or personal assistant experience supporting a principal or small leadership team

Compensation & Benefits

• Up to $10/hr

Location

• Remote