Accounts Payable Associate

Overview

This role involves completing and resolving expense code discrepancies, preparing vouchers, and issuing payment checks. The position maintains customer service levels while performing routine calculations, posting, and verifying data to maintain accurate account records.

Responsibilities

• Code invoices and accounts, reconcile and research customer information, and process account transactions to ensure quality output and timely invoice payments.
• Analyze exceptions, review correspondence for follow-up, and route unresolved items to appropriate departments.
• Perform research and reconciliation to update and maintain account information.
• Conduct basic data entry in department systems.
• Monitor and flag expense reports for policy exceptions or violations.
• Clear and match account information and process expenses and vendor payments.
• Open and sort mail by document type (invoice, statement, correspondence, check).
• Batch and prepare invoices for scanning; scan invoices into the system for payment processing.
• Research and route unscanned mail to other business lines for processing.
• Perform clerical functions necessary to support Accounts Payable.

Nature and Scope

• Refer complex or unusual problems to supervisor.
• Work under general supervision, exercising judgment in accordance with well-defined policies, procedures, and techniques.
• Work output is typically reviewed regularly by a senior coworker or supervisor.

Work Environment

• Work is performed indoors in a comfortable setting.
• Mostly seated work with frequent opportunities to move about.
• Occasional need to move or lift light items.
• No travel required.

Education and Experience

• High School Diploma or GED strongly preferred.
• Specialized skills training or certification may be required.
• Generally 2-5 years of experience in a related area.

Preferred Qualifications

• Prior Accounts Payable experience is required.
• Basic knowledge of Generally Accepted Accounting Principles (GAAP).
• Functional business Excel skills.
• Experience with Oracle Accounts Payable and/or Coupa is highly desired.
• Strong attention to detail.
• Excellent communication skills.
• Ability to learn quickly and work independently.
• Strong problem-solving skills.
• This position is fully remote, working 9 AM to 5 PM Eastern Time.

Compensation and Benefits

Details not specified.

Location

Remote (must work 9 AM to 5 PM Eastern Time)

The organization is an Equal Opportunity Employer and considers qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender identity, national origin, ancestry, citizenship, protected veteran or disability status, or any other factor prohibited by law.