Accounts Payable Associate

Overview

This remote Accounts Payable Associate role is client-facing and requires an upbeat, customer-service oriented approach to professionalism. The position provides front-line support to clients through multiple communication channels, applying detailed instructions, established procedures, and prescribed guidelines to resolve Accounts Payable (AP) issues.

The role involves documenting new vendor information, processing invoices timely, assigning accurate general ledger accounts, maintaining vendor distribution codes and files, processing weekly check runs, and monitoring the electronic filing system for audit trail purposes.

Responsibilities

• Perform accounts payable duties with accuracy and timeliness to maintain positive relationships with vendors
• Serve as the first line of internal control by ensuring invoices are approved by proper client personnel
• Verify cash availability and perform payment selections
• Void checks, reissue payments, and reverse invoices as necessary
• Prepare rush payments
• Enter invoice data accurately and code invoices to the correct general ledger accounts for multiple entities
• Generate accounts payable aging and send it to clients as needed
• Generate weekly check registers and send them to clients
• Maintain recurring payment schedules, including leases, and ensure timely payment
• Notify clients of vendor discrepancies/credit memos and ensure client follow-ups
• Follow up on stale/outstanding checks with clients as needed
• Allocate health benefits and other split expenses by location and record expenses accordingly
• Resolve client and multi-entity inquiries/discrepancies, including correspondence via email and phone
• Generate use tax reports, then submit them to the Accounts Payable Analyst
• Research and respond to internal and external inquiries related to AP and various expense reports
• Assist with special projects and year-end audit schedule preparation
• Perform all work accurately and in accordance with supervisor and/or client instructions
• Meet all deadlines with minimal follow-up required by supervisor
• Contribute to process improvement and increased efficiency for clients using current industry developments and technology
• Perform other duties as assigned

Requirements

• A high school diploma and two years of related experience, or a bachelor’s degree in business administration, accounting, public administration, or a related field from an accredited college or university
• Accounts payable experience is preferred
• Knowledge of purposes, methods, and practices of financial and accounting record-keeping
• Knowledge of basic accrual accounting principles and procedures
• Knowledge of the use of Microsoft Excel
• Knowledge of proper English usage and grammar
• Ability to work well in a team environment, adapt quickly to change, and communicate clearly and professionally
• Ability to learn and apply rules, regulations, and technical procedures related to processing payments for non-profit organizations and charter schools
• Strong attention to detail with the ability to maintain a “zero-error” environment
• Ability to understand and carry out directions independently; communicate effectively in both oral and written forms; and remain detail oriented
• Ability to perform arithmetic calculations accurately and rapidly; prepare accurate financial reports and summaries; and identify and correct errors in mathematical computations and financial documents
• Ability to establish and maintain effective working relationships with clients and internal staff
• Experience with Microsoft Office (intermediate/advanced Excel skills highly desired)
• Experience with Sage Intacct or other similar Non-Profit Accounting systems is a plus

Compensation & Benefits

• Base hourly rate: $20.00–$23.00 per hour
• Opportunity to earn an annual discretionary bonus
• Medical, dental, vision, and life insurance
• 401(k) with company match
• 11 paid company holidays
• Winter break from Christmas Day through New Year's Day
• Employee referral bonus program

In range compensation is based on relevant education, qualifications, performance, business needs, and business results.

Location

Remote position for candidates based in: AZ, CA, CO, CT, ID, IL, MI, NV, OR, SD, TX, UT and/or WA.