Project Controls Specialist

Overview

This role involves providing high-level administrative support within the Project Controls group, with a focus on billing administration and project financial closeout.

The employer is a nationwide full turnkey provider of technology infrastructure solutions, including Wireline, Wireless, Technology, Critical Infrastructure, and Engineering. Team member safety, well-being, and career growth are key priorities.

Classification: Non-Exempt

Responsibilities

• Perform project setup, SO creation, and PO booking in NetSuite
• Manage project budgets, including exception reviews, true-ups, and WIP support
• Own customer billing, credits, and invoice accuracy
• Manage Completed Not Closed projects and monitor closeout readiness
• Review AR aging and drive resolution proactively
• Perform other position duties as requested

Requirements

• 3+ years of administrative experience supporting project teams required
• 1+ year of informal leadership, mentorship, and peer support required
• High School diploma or equivalent required
• Proficient knowledge of Microsoft Office and billing systems
• Ability to work in a fast-paced/high-volume environment
• Strong verbal and written communication skills
• Strong time management, accountability, attention to detail, and prioritization skills
• Ability to be organized, problem solve, and be solution oriented
• Self-motivated, goal-oriented, and driven to accomplish department goals
• Data-driven and continuous improvement mindset

Preferred Qualifications

• Construction industry experience preferred

Success Factors

• Commitment to “ZERO” safety expectations (being safe 100% of the time is required)
• Alignment with the employer’s mission, vision, and values
• High level of customer centricity
• Strong work ethic and an ALL-IN attitude
• Ability to adapt and collaborate with diverse team members

Work Environment

• Routinely uses standard office equipment such as laptops, copiers, and cell phones
• Operates out of an environmentally controlled office environment

Compensation & Benefits

• Pay range: $25 to $35/hr (based on candidate skillset and experience)

Equal Opportunity

The employer is an equal opportunity employer. All candidates agree to complete a selection assessment and a pre-employment drug screen.