Accounts Payable Coordinator

Overview

This role involves supporting the Accounts Payable function by accurately and timely processing company payables, maintaining vendor relationships, and ensuring compliance with internal controls and accounting policies. The position supports the Accounts Payable Manager and Team Lead by managing invoice workflows, resolving discrepancies, and assisting with month-end activities and projects as needed.

Location: Remote

Schedule: Monday to Friday, 9:00 AM – 5:30 PM EST

Salary: $23 - $26 per hour

Responsibilities

• Receive, review, and process invoices for accuracy, appropriate approval, and proper coding.
• Ensure invoices comply with company policies and accounting standards.
• Enter invoices into Coupa and NetSuite systems accurately and promptly.
• Maintain accurate and up-to-date vendor records, including W-9s, payment terms, and contact information.
• Respond professionally and timely to vendor inquiries regarding invoice status and payments.
• Reconcile vendor statements and investigate and resolve discrepancies.
• Follow established internal controls and segregation of duties.
• Maintain proper documentation to support audits and internal reviews.
• Assist with internal and external audits as required.
• Maintain organized electronic records in accordance with company record retention policies.
• Collaborate with cross-functional teams to resolve invoice and payment issues.
• Perform additional duties as assigned by the Accounts Payable Manager or Team Lead.

Performance Standards

• Accurate and timely invoice processing.
• Timely resolution of discrepancies and vendor inquiries.
• Compliance with company policies and procedures.
• Professional, cooperative, and responsive communication with coworkers and vendors.
• Adherence to the organization's Code of Conduct and compliance policies, including reporting any suspected violations.

Qualifications

• High school diploma or GED required; Associate’s degree in Accounting, Finance, or related field preferred.
• Equivalent combination of education and accounts payable experience will be considered.

Skills and Abilities

• Knowledge of Accounts Payable processes.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Experience with NetSuite preferred but not required.
• Experience with Coupa preferred but not required.

Compensation and Benefits

• Comprehensive Medical, Dental, and Vision Insurance (premiums as low as $13.33 per pay period).
• Paid Time Off.
• Free Virtual Care via Telemedicine.
• 401(k) plan with company match.
• Referral Bonuses.
• Life Insurance.

Equal Opportunity

The organization is an Equal Opportunity Employer. Reasonable accommodations will be made to enable individuals with disabilities to apply for a job or perform essential job functions. Applicants requiring accommodations are encouraged to notify the employer.