Accounts Payable Specialist

Overview

This role is responsible for the full accounts payable (AP) cycle, from invoice receipt through payment processing and month-end close. The position reports to the Controller and is based in Colorado.

Responsibilities

Invoice processing

• Receive, review, and enter vendor invoices accurately and on time.
• Match invoices to purchase orders and receiving documents; resolve discrepancies with vendors and buyers.
• Code invoices to the correct general ledger accounts, projects, sites, and cost centers.
• Route invoices for approval according to the company’s delegation of authority.

Payments

• Prepare weekly payment runs by check, ACH, and wire; submit for approval.
• Manage payment timing to capture discounts and avoid late fees.
• Process employee expense reports and corporate card transactions, ensuring they align with policy.

Vendor management

• Set up and maintain vendor records, including W-9s, banking details, and insurance certificates.
• Verify new or changed vendor banking information before use to help prevent payment fraud.
• Answer vendor questions, reconcile vendor statements, and resolve past-due items.

Month-end close and reporting

• Reconcile the AP subledger to the general ledger each month.
• Prepare accrual support for invoices received but not yet entered.
• Produce AP aging and cash requirements reports for the Controller.
• Support project cost tracking by maintaining accurate AP coding for remediation and capital projects.

Compliance and controls

• Prepare and file annual 1099s and keep vendor tax records current.
• Follow internal controls, including segregation of duties and approval rules.
• Provide documentation for audits and respond to auditor requests.
• Recommend and help implement improvements to AP workflows and automation.

Requirements

• 3+ years of full-cycle accounts payable experience.
• Working knowledge of three-way matching, GL coding, accruals, and month-end close.
• Experience with an accounting or ERP system (such as QuickBooks, Sage Intacct, NetSuite, or similar).
• Strong Excel skills, including lookups, pivot tables, and reconciliations.
• High attention to detail and ability to manage high invoice volume under deadlines.
• Discretion with confidential financial and vendor information.

Preferred Qualifications

• Associate's or bachelor's degree in Accounting, Finance, Business, or equivalent experience.
• AP experience in mining, energy, construction, oil and gas, or another project-based industry.
• Experience with project or job cost accounting.
• Experience with AP automation tools (such as Bill.com, Ramp, or Tipalti).
• Experience with 1099 reporting and sales and use tax.

Compensation & Benefits

• Base salary: $68K to $70K per year, based on experience.
• Annual bonus tied to individual performance and company success.
• Medical, dental, vision, 401(k), paid time off.

Location

• Based in Colorado.

Equal Opportunity

The organization is an equal opportunity employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. Veterans are encouraged to apply.