Accounts Payable Specialist

Overview

The organization is expanding its accounting team and is seeking an AP Specialist to support Finance and Accounting on a day-to-day basis. This role requires strong analytical and organizational skills in a fast-paced environment.

Responsibilities

• Analyze and process invoices in Bill.com to determine correct expense classification and payment terms for accurate payment processing.
• Use Concur and Ramp.com for expense management.
• Review and analyze vendor and contractor contracts to determine proper accounting treatment for related expenses.
• Analyze invoices and set up appropriate expense amortization schedules for prepaid expenses.
• Analyze cash needs on a weekly basis.
• Ensure compliance with relevant accounting standards, laws, and regulations.
• Analyze and evaluate payments to healthcare providers to ensure compliance with Sunshine Act requirements.
• Assist in internal and external audit processes by preparing supporting documentation and responding to auditor inquiries regarding expenses.
• Manage vendor relations and build effective partnerships.
• Investigate and resolve issues related to invoice processing.
• Communicate with internal teams to resolve discrepancies and improve processes.
• Monitor and control expenses to ensure alignment with budget.
• Utilize accounting software and systems to perform job functions efficiently.
• Timely file 1099s.

Requirements

• Bachelor’s degree in Accounting.
• 2-3 years of experience in a related field.
• Knowledge of accounting principles and standards.
• Proficiency in NetSuite and Microsoft Excel/Google Sheets.
• SAP Concur experience is a must.
• Bill.com experience is a plus.
• Ramp.com experience is a plus.
• Strong analytical and problem-solving skills.
• Attention to detail and accuracy.
• Ability to be a self-starter.
• Ability to embrace daily change.
• Effective communication skills.
• Excellent organizational and time management skills with the ability to multi-task.

Compensation & Benefits

• Base salary range (varies by location and aligned to market benchmarks):
  • Base Salary: $70,000 - $80,000
  • Target Annual Bonus: 10%
  • Total Target Compensation (TTC): $77,000 - $88,000
• Final compensation is determined based on location, experience, skills, and internal equity.
• Total rewards include stock options, paid benefits, and employee perks.

Location

Most teams work remotely, with access to offices in Denver, Colorado; New York, New York; Dallas, Texas; and Lisbon, Portugal. Some roles may require being on-site in a location.

Additional Information

• Travel may be required for some team meetings and cross-functional projects, typically once per month or once per quarter. For some roles (e.g., sales or external-facing roles), travel could be up to 90% of the time.
• The organization is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.
• Job duties, activities, and responsibilities are subject to change.