Accounts Payable Specialist

Overview

This role is responsible for supporting accurate, timely accounts payable processing and cash flow management. The employer is seeking an Accounts Payable Specialist to process high-volume invoices, maintain vendor and payment records, and help ensure invoices are approved and paid in accordance with company policies.

Responsibilities

• Enter, code, process, and schedule high-volume invoices and regular check/ACH runs to ensure timely payments in line with company policies
• Create and maintain vendor profiles, collect W‑9s, verify IRS data, and support annual 1099 filings
• Match invoices to open commitments and collaborate with project managers on overages; resolve invoice discrepancies
• Support diligence in invoice approvals through electronic workflows, tracking bottlenecks and escalating issues to management
• Respond promptly to vendor inquiries, assist project teams with invoice/payment questions, and prepare AP schedules for audits
• Perform other duties as assigned

Requirements

• Bachelor’s degree or equivalent experience in Business, Finance, Accounting, or related area
• 2+ years of experience working in Accounting or Finance
• Experience in AEC industry is preferred but not required
• Experience working with a union workforce is preferred but not required

Knowledge, Skills, and Abilities

• Exceptional knowledge of construction accounts payable functions
• Solid understanding of and ability to apply generally accepted accounting principles and procedures to a variety of accounting audits, transactions, and problems
• Experienced in problem-solving with the ability to recognize issues and address them directly

Compensation & Benefits

• Competitive salary based on knowledge and experience
• Employee Stock Ownership Plan (ESOP): 100% company funded and employee owned
• Annual discretionary bonuses
• Benefits package including medical, dental, vision, accidental, critical illness, life and disability insurances
• Vacation/sick time
• Matching 401K plan

Location

Not specified in the provided job description.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.