Accounts Payable Specialist

Overview

Under the direction of the Accounts Payable Supervisor, this role supports the day-to-day operations of the Accounts Payable function within the Finance organization. Responsibilities include reviewing and processing vendor invoices, maintaining vendor records, performing account reconciliations, researching discrepancies, and supporting vendor and internal stakeholder inquiries.

Responsibilities

• Review, code, and process vendor invoices accurately and timely.
• Match invoices to purchase orders and receipts.
• Identify and resolve invoice discrepancies.
• Ensure invoices are approved in accordance with company policies.
• Monitor invoice aging and prioritize urgent payments.
• Assist with new vendor onboarding and documentation collection, as needed.
• Respond to vendor inquiries regarding payments, invoices, and account status.
• Build positive vendor relationships while enforcing company payment policies.
• Verify banking information changes and support fraud prevention controls.
• Research and resolve payment rejections, returns, or exceptions.
• Reconcile vendor statements and outstanding balances.
• Monitor open credits and ensure timely application.
• Research aged invoices and other outstanding AP items.
• May perform other duties as assigned by the supervisor.

Requirements

• Minimum of one year of experience in Accounts Payable.
• High school diploma required; college degree in Accounting, Finance, or related field preferred.
• Experience with ERP systems required; NetSuite experience.
• Working knowledge of accounts payable principles, payment processing, accounting practices, and budgeting.
• Exceptional attention to detail, organizational skills, and time management abilities with a proven track record of maintaining accuracy in a high-volume environment.
• Ability to effectively prioritize workload, manage multiple competing priorities, and meet deadlines in a fast-paced and evolving business.
• Excellent verbal and written communication skills, with the ability to build relationships and communicate professionally with vendors, employees, business partners, and stakeholders at all levels of the organization, including senior leadership.
• Ability to adapt to changing priorities, processes, and business needs in a dynamic, growth-oriented environment.
• Self-motivated and capable of working independently while collaborating effectively within a team.
• Proficient in Microsoft Office Suite, with advanced Microsoft Excel skills for data analysis, account reconciliations, vendor statement reviews, reporting, and identifying discrepancies.

Compensation & Benefits

• Estimated Pay Range: $47,000 USD - $63,000 USD
• Comprehensive medical, dental and vision plans for you and your dependents
• 401(k) Retirement Plan with Employer Match, 529 College Savings Plan, Health Savings Account, Life Insurance, and Long-Term Disability
• Training and development programs
• Work-life balance and generous paid time off
• Major offices stocked with snacks and beverages

Actual salary will be based on a variety of factors, including location, experience, skill set, performance, licensure and certification, and business needs. The range for this position in other geographic locations may differ. Certain positions may also be eligible for variable incentive compensation (bonuses or commissions) that is not included in the base salary.

Location

Headquartered in Irvine, California. Major field office locations include Denver, Indianapolis, Grand Rapids, Lexington, Los Angeles, Louisville, Texas, San Francisco. Employees are based across the United States.