Overview
A growing clinical trial network is seeking an experienced Accounts Payable Specialist to join their centralized Accounting team. This fully remote position supports multiple entities across the organization and reports directly to the Director of Accounting. The role requires a highly organized, detail-oriented individual who can work independently and collaborate across departments.
Responsibilities
- Review and process vendor invoices using NetSuite
- Prepare and process ACH, wire, and other electronic vendor payments
- Manage vendor payment portals and vendor account setup
- Review vendor account statements and reconcile outstanding invoices, payments, and credits
- Monitor and manage multiple accounts payable email inboxes
- Process and review employee expense reports through the company’s expense management system
- Serve as a superuser for the expense management system, providing user support, training, and troubleshooting
- Collaborate with site and department leaders to obtain invoice and expense approvals
- Perform credit card coding and reconciliations
- Maintain vendor records, including W-9s, banking information, and payment details
- Prepare and file annual 1099s for multiple entities
- Assist with reporting, compliance requests, and special projects as assigned
- Support the development, documentation, and improvement of accounts payable procedures and internal controls
Required Experience
- Minimum 4 years of accounts payable experience
- Experience preparing and filing 1099 forms
- Experience using and supporting expense management systems such as Emburse, Concur, Ramp, Expensify, or similar
- Experience supporting multiple entities, business units, or locations
- Strong understanding of accounts payable processes and internal controls
- Proficiency in Microsoft Excel
- Proven ability to learn, support, and troubleshoot financial systems
Preferred Qualifications
- Experience with NetSuite
- Experience processing electronic payments, including ACH and wire transfers
- Foundational accounting knowledge, including prepaids, fixed assets, and accruals
Compensation & Benefits
- Salary range: $60,000 - $65,000 USD annually
- Fully remote position
Location
Equal Opportunity & Accessibility
The employer is an Equal Opportunity Employer and does not discriminate based on race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.
Reasonable accommodations are available for individuals with disabilities during the application process upon request.