Accounts Payable, Specialist

Overview

This role supports accounts payable processing, invoice review, and payment compliance. You will review and enter vendor invoices, perform basic trending analysis, coordinate with internal departments and management, and help ensure payments are made timely and according to corporate policy. You will also support month-end close activities related to accounts payable.

Responsibilities

• Process and audit invoices for payment, including approvals and coding to the appropriate cost center and general ledger account in accordance with company policies and procedures.
• Process payments weekly and submit remittances to vendors.
• Save invoices and related support electronically in compliance with record retention policies.
• Track credits owed to the organization and ensure credits are properly applied to vendor payments.
• Resolve invoice discrepancies and issues promptly.
• Reconcile payable reports each month to confirm that all amounts paid were accurate.
• Submit new vendor/supplier packet to leadership for Oracle setup, including contract summary, W9 form, ACH form, approval from VMO and/or Procurement, and related documentation.
• Assist in preparation of annual 1099 forms.
• Respond to inquiries in a timely, professional, and efficient manner.
• Assist with canceled payments, voided checks, and stop payments, including related research.
• Support year-end audit activities.
• Help obtain information for necessary accruals related to operational expenses when an invoice has not yet been received.
• Support operational reporting metrics for accounts payable and vendor spend.
• Assist in the monthly review of the AP trend analysis report for month-end close.
• Mail checks in a timely manner.
• Perform other duties as assigned.

Requirements

• Completion of high school or equivalent.
• Minimum of two years accounts payable experience.
• Accounting software knowledge, preferably Oracle, OnBase, and Great Plains.
• Experience with expense reporting applications such as Concur, Navan or other similar tools.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Excellent customer service skills and a positive attitude.
• Ability to initiate and maintain strong interdepartmental relationships.
• Excellent verbal and written communication.
• Strong organization skills.
• Detail-oriented with a solution-focused approach.
• Ability to meet deadlines and maintain accountability.
• Self-starter mindset with dependable results.
• Proficient in Excel.

Compensation & Benefits

• Pay range: $19.18 - $23.99
• Actual pay will be adjusted based on experience and other job-related factors permitted by law.
• Competitive wages
• Medical with telemedicine
• Dental and Vision
• Basic and Optional Life Insurance
• Paid Time Off (PTO)
• Maternity, Parental, Family Care
• Community Volunteer Time Off
• 12 paid holidays
• Company paid disability insurance
• 401k (with employer match)
• Health Savings Accounts (HSA) with company provided contributions
• Flexible Spending Accounts (FSA)
• Supplemental insurance
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Wellness program
• Benefits are subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions

Location

Remote-first, flexible environment.

Additional Information

• This role is currently not eligible for sponsorship.
• Equal Opportunity Employer. Consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law.
• E-Verify Employer.
• Reasonable accommodation: ongoing commitment to reasonably accommodate individuals with disabilities.