Accounts Payable Specialist

Overview

This Specialist, Accounts Payable role manages and processes accounts payable transactions. The position verifies and reconciles invoices and expense reports, ensures accurate and timely payments, and maintains positive relationships with vendors and employees. The role interacts with all levels and areas of the organization.

FLSA Status: Non-Exempt
Supervisor: Manager, Accounts Payable
Department: Finance & Administration
Level: Staff

Starting base salary range: $65,000–70,000. Individual compensation will be commensurate with the candidate’s experience. Full benefits are available, and the position is eligible for the staff level annual bonus program.

Responsibilities

Invoice & Expense Report Processing

• Receive, review, and verify invoices for accuracy and appropriate approvals.
• Enter invoices into the Accounts Payable system (CoreIntegrator), monitor invoice progress, and troubleshoot issues.
• Prepare and process weekly payment runs in multiple currencies and payment types (ACH, Wire, Check, Virtual Card), ensuring timely payment of invoices to avoid late fees and penalties.
• Review expense reports to ensure they are compliant with company Travel & Expense policies and prepare them for payment.
• Collate information and prepare monthly expense reports for central corporate cards.

Vendor Management

• Onboard new vendors, collecting W-9s and validating vendor data as needed for internal and insurance purposes.
• Maintain positive relationships with vendors and respond to inquiries promptly.
• Reconcile vendor statements and handle discrepancies in a timely manner.

Reporting & Compliance

• Create and maintain pipeline and aging reports for management review and provide information as requested.
• Maintain files and documentation thoroughly and accurately in accordance with company policies and accepted accounting practices.
• Perform regular review of 1099 data and prepare annual filings.
• Complete credit references and other forms as needed.
• Ensure compliance with internal controls and company policies.
• Assist with audit and compliance procedures and liaise with auditors as necessary.

Other

• Assist in administration of the company credit card program, including card maintenance and processing changes subject to appropriate approvals.
• Maintain and manage electronic versions of company contracts, including approvals, tracking payment installments, and filing.
• Identify opportunities for system and process improvements and suggest solutions.
• Assist other team members in daily operations and special projects as needed.

Requirements

• Associate’s or Bachelor’s Degree with minimum of 3 years professional Accounts Payable experience strongly preferred.
• Multi-currency experience strongly preferred.
• Knowledge of the entire life cycle of accounts payable and expense reporting.
• Experience with Sage Intacct, CoreIntegrator (or similar Document Management system), Concur, and Wells Fargo would be an advantage.
• Proficiency with Microsoft Excel is required.
• Strong attention to detail, organizational and communication skills, and critical thinking.
• Self-motivated with the ability to work independently and manage multiple projects and deadlines simultaneously.
• Ability to work collaboratively and contribute to a team.
• Willingness to take on special projects.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred Qualifications

• Experience with multi-currency accounts payable.
• Experience with Sage Intacct.
• Experience with CoreIntegrator (or similar document management systems).
• Experience with Concur.
• Experience with Wells Fargo.

Compensation & Benefits

• Starting base salary range: $65,000–70,000.
• Full benefits available.
• Eligible for the staff level annual bonus program.

Location

Remote (USA) — Eastern or Central timezones only.

Alt Work Eligibility: CWW-Y, Remote-Y

EEO Policy

The organization provides equal employment opportunities to all qualified persons and recruits, hires, trains, promotes, and compensates employees without regard to protected characteristics under applicable law.