Accounts Payable Specialist

Overview

This role involves managing vendor invoices and communications, supporting statement reviews, and assisting with general accounts payable activities within a collaborative and growth-oriented environment. The position focuses on maintaining an organized accounts payable (AP) inbox, resolving vendor issues efficiently, and contributing to a high-performing processing team. This is a fully remote opportunity.

Responsibilities

• Maintain and monitor the accounts payable inbox, ensuring timely review and response to all incoming messages.
• Respond to vendor inquiries via email and occasional phone calls with clear and professional communication.
• Research and review vendor statements in the system, verifying accuracy and updating records as needed.
• Provide status updates on invoices, payments, and statements to vendors and internal stakeholders.
• Work closely with vendors to answer questions and resolve issues related to invoices, payments, or account discrepancies.
• Assist with statement audits by reviewing vendor statements and reconciling them with internal records.
• Support 1099-related activities, ensuring accurate vendor information and documentation.
• Collaborate with a larger AP team organized into separate functional groups, contributing specifically to the Processing team.
• Assist with other accounts payable duties as assigned, demonstrating flexibility and willingness to learn.
• Maintain a high level of reliability and proactive communication to ensure consistent performance while working remotely.

Requirements

• 0–3+ years of accounts payable experience.
• Experience with vendor management, including outreach and communication.
• Familiarity with accounts payable processes such as statement audits and invoice processing.
• Understanding of 1099-related tasks within accounts payable.
• At least 1 year of experience using Excel, preferably with pivot tables and formulas.
• Strong attention to detail with the ability to identify discrepancies and maintain accurate records.
• Ability to learn quickly and adapt to new processes and systems.
• Proactive, problem-solving attitude with ownership of tasks.
• Strong written and verbal communication skills, especially in a remote work environment.
• High reliability and accountability with consistent follow-through on commitments.

Preferred Qualifications

• Experience working in a high-volume or multi-team accounts payable environment.
• Comfort working within a structured processing team as part of a larger AP organization.
• Ability to build positive relationships with vendors and internal stakeholders.
• Strong organizational skills and ability to manage multiple tasks and inquiries simultaneously.
• Interest in joining a growing organization with evolving processes and development opportunities.

Compensation & Benefits

• Pay range: $24.00 - $28.00 per hour.
• Eligibility for benefits may depend on job classification and length of employment.
• Potential benefits include medical, dental, and vision coverage; critical illness, accident, and hospital insurance; 401(k) retirement plan with pre-tax and Roth post-tax contributions; voluntary life and AD&D insurance for employees and dependents; short and long-term disability; health spending account (HSA); transportation benefits; employee assistance program; and paid time off including vacation and sick leave.

Location

• This is a contract-to-hire position based out of Minneapolis, MN.
• The role is fully remote with flexible but consistent start times on a weekly and monthly basis.

Additional Information

• The accounts payable function consists of a large team divided into separate groups by function; this position is part of the Processing team.
• The work environment emphasizes trust, reliability, open communication, and collaboration.
• The organization is an equal opportunity employer and considers all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.
• Reasonable accommodations are available upon request for applicants with disabilities.
• The employer complies with applicable local ordinances and laws regarding employment practices.
• Artificial Intelligence (AI) tools may be used to support parts of the hiring process, but final decisions are made by the hiring team.