Accounts Payable Specialist (Remote)

Overview

The organization is seeking a detail-oriented, reliable full-time Accounts Payable Specialist. This role reports to the Financial Controller and works closely with FP&A, budget owners, and vendors. Responsibilities include owning the day-to-day accounts payable (AP) cycle—from invoice intake through payment and bank reconciliation—using an automated AP workflow and NetSuite.

Responsibilities

Invoice processing

• Manage the AP inbox, respond to vendor questions in a timely manner, and resolve past-due balances promptly and accurately.
• Review, code, and process vendor invoices in Rippling Spend (automated AP tool), ensuring correct approvals, GL coding, and supporting documents.
• Manage policies and administrative tasks within Rippling Spend.
• Maintain accurate vendor master data, including W-9s, banking details, and payment terms.

Payment runs

• Prepare bi-monthly payment runs by ACH, wire, and check, based on due dates, terms, and available cash.
• Build payment proposals for approval and confirm payments are posted correctly in NetSuite.
• Follow controls to prevent duplicate or fraudulent payments, including verifying changes to vendor bank details.

Corporate credit cards

• Review and authorize corporate credit card charges and expense reports against company policy in Rippling Spend.
• Follow up on missing receipts, miscoded transactions, and policy exceptions.
• Manage policies and administrative tasks, including issuing credit cards and managing credit limits.
• Reconcile card statements to the general ledger every month.

Bank matching and cash management

• Apply and match bank transactions in the NetSuite bank matching module every day.
• Investigate and clear unmatched or unusual items.
• Initiate and record fund transfers between company bank accounts to ensure adequate funding.
• Perform monthly bank reconciliations for all assigned US entity accounts, including operating, payroll, and affiliate payment accounts.

Month-end and compliance

• Support month-end close by maintaining supplier accounts in NetSuite, performing aging report analysis, and completing account reconciliations.
• Identify opportunities to streamline reconciliations and close processes, and implement improvements with the US Controller’s approval.
• Maintain and update accounting procedures and documentation for assigned areas, including SOPs and the Company Travel and Expense Policy.
• Assist with 1099 preparation, audit requests, and sales and use tax review.
• Support system implementation and integration projects as needed.

Required Qualifications

• 3+ years of full-cycle accounts payable experience.
• Associate's or bachelor's degree in accounting or finance, or equivalent experience.
• Experience working remotely within a distributed Accounting & Finance team.
• Hands-on experience with an automated AP or expense workflow such as SAP Concur, Coupa, Bill.com, or Tipalti.
• Working knowledge of NetSuite, including vendor bills, payment processing, and the bank matching module.
• Experience preparing payment runs by ACH, wire, and check, and moving funds between bank accounts.
• Experience reviewing and approving corporate card transactions against policy.
• Solid understanding of AP internal controls, 1099 reporting, and month-end close.
• Intermediate Excel skills, including XLOOKUP, pivot tables, and reconciliations.
• Strong attention to detail, clear written communication, and good judgment with confidential financial information.
• Experience researching and resolving discrepancies.

Compensation & Benefits

• Not specified in the provided job description.

Location

• Not specified in the provided job description.

Equal Employment Opportunity

• The organization provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.