Overview
An established premium in-house AV and event production company operating at premier hotels and resorts across North America is seeking an Accounts Payable Supervisor. This role is responsible for overseeing the daily operations of the accounts payable team, ensuring timely and accurate processing of invoices and payments, and maintaining strong relationships with business partners.
Responsibilities
- Supervise a team of 2 in day-to-day accounts payable activities, ensuring accurate processing, coding, and posting of invoices and payments.
- Coordinate with Purchasing, hotel venues, and other departments to reconcile and resolve purchase order, invoice, and receiving issues.
- Review and schedule vendor payments daily or weekly in collaboration with the Controller.
- Post business transactions and verify financial data to maintain accounts payable records.
- Review, approve, and set up new vendors in purchase order, accounts payable, and banking systems.
- Accurately record monthly accruals for goods/services received but not invoiced and invoiced but not received.
- Reconcile the accounts payable ledger to ensure all bills and payments are accounted for and properly posted.
- Ensure accuracy of financial documents for payment, auditing, and tax purposes.
- Prepare information for annual 1099 forms and coordinate with outside firms.
- Support the annual audit process and assist with special reporting as needed.
- Identify opportunities to improve accounts payable processes to enhance efficiency and internal controls.
- Monitor to ensure timely vendor payments and protect against unintentional overpayments.
- Understand compliance issues related to accounts payable processes (e.g., W-9, sales tax).
- Understand expense accounts and cost centers.
- Perform additional duties and special projects as assigned by the Controller.
Requirements
- 5 to 7 years of accounts payable experience.
- Previous experience supervising a remote team.
- Proficiency in Microsoft Office Suite.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Data entry skills and comfort working with numbers.
- Understanding of basic finance, accounting, and bookkeeping principles.
- Ability to maintain confidentiality of company and partner information.
- Ability to work independently and manage multiple tasks in a high-pressure environment.
Preferred Qualifications
- Experience with Oracle Netsuite is a plus.
- Self-motivated with strong ownership of work.
Education
- Relevant experience in accounts payable and supervisory roles; specific degree requirements not stated.
Compensation & Benefits
- Salary range: $80,000 - $100,000 annually (dependent on experience).
- Generous paid time off including PTO, holidays, and sick/personal days.
- 401(k) plan with company contribution match.
- Health, vision, dental, and other insurance benefits.
Location
- This role supports multiple locations across North America.
Additional Information
Reasonable accommodations will be made to enable individuals with disabilities to perform essential functions. The employer is an equal opportunity employer committed to diversity, equity, and inclusion in the workplace.