Accounts Payable Supervisor (Remote)

Overview

• Location: United States
• Workplace: Remote
• Employment Type: Full time

This role leads the day-to-day Accounts and Grants Payable function, supervising AP staff while ensuring bills, grants, payment runs, vendor records, and related transactions are processed accurately and on schedule. The position combines team leadership with hands-on accounts payable support during high-volume periods, staff absences, and critical processing deadlines.

Responsibilities

• Lead the full Accounts and Grants Payable cycle to ensure transactions are processed accurately, efficiently, and on schedule in accordance with established policies and procedures.
• Directly supervise AP staff by assigning and reviewing work, providing day-to-day guidance and feedback, monitoring workload and priorities, and supporting appropriate coverage and cross-training.
• Provide hands-on accounts payable processing support during high-volume periods, staff absences, and other situations requiring additional coverage to meet critical deadlines.
• Oversee the processing and review of grants and bills, including GL coding, approvals, supporting documentation, and resolution of outstanding or aging payable items.
• Supervise weekly and special payment runs while maintaining appropriate approvals, segregation of duties, and controlled access to financial and payment systems.
• Set up and maintain vendors and grantees in Tipalti; validate payment and account information and changes; maintain accurate AP data across Sage Intacct, Salesforce, Tipalti, and related systems.
• Serve as a primary point of contact for vendors, grantees, staff, Accounting, Finance and Administration, and other internal teams on accounts payable matters and issue resolution.
• Support financial close and compliance activities, including expense accruals, account reconciliations, 1099 vendor compliance, and annual reporting.
• Identify and implement process and system improvements; develop and maintain AP procedures and documentation to improve efficiency, accuracy, controls, scalability, and continuity.

Requirements

Required Experience

• Minimum of five years of supervisory experience or demonstrated experience leading an accounts payable function.
• Experience supervising staff, monitoring daily work and priorities, providing guidance and feedback, addressing questions in a timely manner, and meeting established deadlines.

Required Skills

• Strong knowledge of accounts payable processes, internal controls, vendor management, and payment processing.
• Proficiency with accounting and payment processing systems.
• Proficiency in Microsoft Excel and Outlook.
• Strong attention to detail and accuracy, with the ability to identify and resolve issues, exercise sound judgment, and appropriately escalate risks or concerns.
• Strong organizational, interpersonal, and communication skills, with the ability to manage competing priorities and work effectively with staff, vendors, grantees, and other stakeholders.
• Ability to support a diverse, inclusive, and equitable work environment.

Education

• Associate degree in accounting, finance, or a related field, or an equivalent combination of education and relevant work experience.

Preferred Qualifications

• Experience with Sage Intacct and Tipalti or similar accounting and payment processing systems.
• Salesforce experience is a plus.

Compensation & Benefits

Compensation

• Tier 1 (SF Bay Area/NYC): $97,000-$105,000 annually
• Tier 2 (Other US locations): $90,000-$97,000 annually

Benefits

• 100% healthcare coverage plans, including medical, dental, and vision coverage.
• 20 days of paid time off for first-year employees, with additional paid time off in subsequent years.
• 14 paid holidays annually and paid sabbatical leave for qualifying employees.
• 401(k) plan with employer contributions and matching employee contributions.
• Life insurance and short-term and long-term disability coverage.
• Family support benefits, including fertility, child, elder, and pet care.
• Physical wellness benefits, including support for gym memberships and fitness equipment.
• Financial wellness resources, including financial planning services.
• Mental wellness resources, including therapy and coaching.