Accounts Receivable Accountant

Overview

This role supports the finance team by managing a range of accounts receivable responsibilities designed to protect organizational revenue. The position involves invoice generation, review and monitoring, federal draws, and SF424 report data collection, working closely with Department/Program managers and the Finance Department.

Key Details

• Job Title: Accounts Receivable Accountant
• Location: Remote (USA)
• Department/Division: ORGS: OPS
• Employment Status: Regular Full-Time, Salaried (Exempt)
  • Depending on location, this position may be non-exempt/hourly in compliance with specific state regulations.
• Reports To: Assistant Director AR & Compliance
• Travel: Less than 10%
• Schedule/Hours: Full-time, 40 hours/week. Typical work hours between 9:00am to 5:00pm local standard time (Monday–Friday). Expected to be on during ACE Core Business hours of 12:00 pm–5:00 pm EST to accommodate business needs in all US time zones, with some adjustment as needed for specific projects and program needs. Some evening and weekend hours may be occasionally required.
• Start Date: October 6, 2026

Responsibilities

• Review invoices, including advance payment and reimbursement invoices, to ensure compliance with existing organizational contracts and agreements.
• Mail, email, or otherwise submit invoices to partners for timely payment.
• Perform account reconciliations to ensure revenue is complete and accurately posted to the general ledger.
• Conduct partner (customer) account reconciliations to identify and resolve errors and/or address partner concerns.
• Collaborate with external and internal partners, Division Directors, and Legal Compliance to verify partner information is current and accurate.
• Monitor contracts and revenue to support correct revenue recognition and precise contract totals, avoiding overbilling or underbilling.
• Prepare and coordinate ASAP.gov drawdowns in a timely manner, ensuring draw requests are supported by accurate financial information and appropriate documentation.
• Review ASAP.gov drawdown activity to ensure requested amounts are consistent with eligible expenditures, approved agreements, and applicable federal requirements.
• Complete compliance reports as required by federal agreements.
• Post Accounts Receivable payments accurately and timely to the accounting system, ensuring payments are applied to the appropriate customer, partner, invoice, agreement, or funding source.
• Update ACE Apps software with Accounts Receivable payment information to ensure payment activity is current and accurately reflected in the system.
• Update and maintain Google Sheets used to track Accounts Receivable payments, invoices, outstanding balances, and related payment activity.
• Reconcile Accounts Receivable payments between the accounting system, ACE Apps, Google Sheets, and supporting documentation; resolve discrepancies in a timely manner.
• Communicate with Division staff to address edits and non-standard invoice requirements.
• Coordinate with the Assistant Director of AR & Compliance and the ACE Technology Team on financial and compliance technology-related enhancements and improvements.
• Support federal financial reporting (SF424) data collection, adapting to changes in volume throughout the year.
• Ensure data accuracy and consistency; assist with streamlining billing processes while adhering to GAAP and COSO internal control.
• Support Finance, Technology, and Compliance teams as necessary, particularly related to emerging technologies and processes.
• Participate in testing financial technology solutions developed by the Technology Team.
• Responsibilities and tasks outlined are not exhaustive and may change as determined by the employer.

Required Qualifications

• Bachelor’s degree and two years of related professional experience, or an equivalent combination of education and experience.
• Demonstrated ability to proactively take initiative, work autonomously, and collaborate with a team.
• Strong analytical, organizational, and problem-solving skills.
• Strong interpersonal and communication skills (written and verbal).
• Proven ability to convey essential data effectively.
• Familiarity with and previous use of database systems.
• Basic understanding of NetSuite; intermediate proficiency in MS Excel and MS Word; familiarity with Google Docs, Google Drive, and Google Sheets.
• Proficiency in utilizing various software applications; strong computer competency.
• Open to learning new processes and able to adapt to changing circumstances.
• Ability to carry out assigned work independently or with minimal supervision.
• Ability to work in a remote administrative and team environment; comfortable in a small team dynamic.
• Commitment to the mission of public service through youth development and volunteerism.
• Ability to receive and provide constructive feedback.
• Ability to prepare and maintain records and reports.
• Ability to understand and carry out oral and written instructions.
• Deep and continuing interest in the welfare and professional development of program participants.
• Ability to perform essential duties with or without reasonable accommodation.

Other Requirements

• Must be authorized to work in the U.S.
• Valid driver’s license and an insurable driving record.
• Proficient in English.
• Ability to pass a federal criminal background check.
• Willing to abide by workplace policy and Federal Drug Free workplace policies and laws. Employer reserves the right to do a drug test at any time.

Physical Demands, Work Environment and Working Conditions

• Physical Demands: Frequently requires sitting, standing, walking, and using hands to handle/feel; reaching with hands and arms; talking and hearing. Manual dexterity required for use of a computer keyboard/mouse and other office equipment. Requires ability to stoop, kneel, climb stairs, and/or crouch.
• Vision Requirements: Close, distance, peripheral, and depth perception vision; ability to focus.
• Weight Lifted/Force Exerted: Frequently moves up to 10 lbs.; occasionally moves up to 25 pounds.
• Environmental: Mainly indoor office environment with good indoor air quality and controlled temperature.
• Noise Environment: Moderate noise such as in a business office with equipment and light traffic.
• Travel: May require domestic travel.

Compensation & Benefits

• Compensation (Grade 3): Starting annualized salary range of $60,000 - $63,000 (assuming 40 hours/week, 52 weeks/year), depending on experience.
• Benefits: Competitive medical and ancillary plans (health, mental health, dental, vision, and other supplemental benefits).
• Retirement: 403b retirement plan with a 3% employer contribution.
• Paid Time Off / Sick Time:
  • Up to 80 hours of paid vacation time annually during the first two years of continuous employment; then increases to 120 hours annually.
  • 13 paid annual holidays (floating holiday flexibility).
  • 10 days (or 80 hours) of paid sick time annually.
• Additional Benefits:
  • Outdoor Perks: Eligible for pro deals providing 30–50% off retail prices on 100s of established outdoor gear brands.
  • Phone: Option to select a work phone device/number provided or monthly phone reimbursement for personal device/number use.

Location

• Remote (USA)

Employment Notes

• Employment is contingent on ability, qualifications, attitude, and job-related factors.
• Employer participates in E-Verify and will provide the federal government with Form I-9 information when hired to confirm authorization to work in the U.S.