Accounts Receivable Project Staff Accountant

Overview

This role supports the Accounts Receivable team within the Office of the Chief Financial Officer (OCFO). The position reports to the Accounts Receivable Manager and provides general accounting support, including federal and commercial billing, financial reporting, account reconciliation, research, and issue resolution. The work ensures compliance with generally accepted accounting principles (GAAP), applicable laws and regulations, U.S. Department of Energy (DOE) contractual requirements, and organizational and policy/procedure requirements.

Responsibilities

• Review and analyze customer contracts, funding documents, and cost plans to support accurate project setup, billing, and reporting.
• Complete SPP project setup in Oracle, ensuring appropriate accounting/reporting treatment and compliance with A-123 internal control requirements.
• Monitor and analyze project costs, customer advances, receivable balances, and aging to identify issues and support timely resolution.
• Prepare routine and complex invoices with supporting documentation tailored to contractual and customer requirements.
• Perform federal billing activities in the Intra-Governmental Payment and Collection (IPAC) system and G-Invoicing, including transaction preparation, submission, reconciliation, monitoring, and settlement support.
• Coordinate with federal trading partners and internal stakeholders to research and resolve billing discrepancies, maintain required documentation, and support compliance with interagency agreements and federal requirements.
• Perform balance-sheet and other account reconciliations, analyze discrepancies and variances, and assist with timely resolution of reconciling items.
• Partner with Principal Investigators, project teams, customers, and finance colleagues to provide timely, accurate accounts receivable support, including project reconciliations, aging, billing, and reporting.
• Support month-end close by reconciling transactions, confirming completeness/accuracy of accounting records, and preparing manual journal entries with appropriate documentation.
• Conduct accounting research and financial analysis; identify root causes and develop practical solutions to accounting, system, process, and customer issues.
• Support testing, implementation, and migration activities in Oracle and other financial applications; validate results and document outcomes.
• Prepare, review, and update accounting desk procedures; support adoption of new processes, tools, and techniques.
• Help maintain effective internal controls and compliance with financial operations policies and procedures.
• Support cash-management activities, including daily review of banking activity.
• Perform other accounting and financial operations duties as assigned.

Requirements

• Relevant Bachelor’s Degree and 2 or more years of experience (or equivalent relevant education/experience).
  • Or, relevant Master’s Degree or equivalent relevant education/experience.
• General knowledge and application of technical standards, principles, theories, and techniques.
• Frequent application of industry concepts and principles.
• General knowledge of laws, regulations, principles, procedures, and practices related to the specific field.
• Skilled in problem solving, written and verbal communication.
• Ability to use various computer software programs.
• Must meet educational requirements prior to employment start date.

Additional Required Qualifications

• Clearance: Must be able to obtain and maintain a DOE (L or Q) security clearance and SCI access. SCI access may require a polygraph examination.
• Eligibility requirements for clearance: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances.
• Bachelor’s degree in accounting, finance, business administration, or a related field, plus two years of relevant accounting or financial operations experience.
• Advanced skillset in Microsoft Excel.
• Demonstrated experience in complex billing roles and accounts reconciliation, identifying discrepancies and developing efficient, well-controlled solutions.
• Prior accounts receivable experience.

Preferred Qualifications

• Experience with federal billing, IPAC, G-Invoicing, Oracle, or comparable financial systems.
• Prior experience navigating federal partnerships.

Compensation & Benefits

• Annual salary range (full-time; 40 hours/week): $66,400 - $109,600
• Benefits include:
  • Medical, dental, and vision insurance
  • Short- and long-term disability insurance
  • Pension benefits
  • 403(b) Employee Savings Plan with employer match
  • Life and accidental death and dismemberment (AD&D) insurance
  • Personal time off (PTO) and sick leave
  • Paid holidays
  • Tuition reimbursement (based on eligibility)
• Performance-, merit-, and achievement-based awards may be available (not guaranteed) and may include a monetary component.
• Some positions may be eligible for relocation expense reimbursement.
• Certain benefits are based on eligibility rules; limited-term positions are not eligible for long-term disability or tuition reimbursement.

Location

• Remote

Application Submission Window

• Anticipated closing window for application submission is up to 30 days and may be extended as needed.

Additional Information

• Employees must be able to obtain and maintain a federal Personal Identity Verification (PIV) card as required by Homeland Security Presidential Directive 12 (HSPD-12), including a favorable background investigation.
• Drug-free workplace requirements apply. If offered employment, a pre-employment drug test is required prior to commencing employment.
• Equal Opportunity Employer.
• Reasonable accommodations are available.
• E-Verify is used in hiring practices.